Pelham School District Student Transportation Services RFP 2027-2032 - Lot A and Lot B
Pelham School DistrictSchool · Pelham, NH- Due
- Nov 6, 2026
- 3 days left
- Posted
- Oct 5, 2026
- Contract term
- 3 years
- Primary contact
- Brian Sands
- (603) 635-1145 ext 5012
The 30-second brief
Pelham School District invites qualified transportation companies to provide safe, reliable student transportation beginning July 1, 2027, covering school years 2027-2028 through 2031-2032. The initial contract covers July 1, 2027-June 30, 2030, with two separately exercisable one-year extensions through June 30, 2032. Bidders may propose Lot A (Regular Education, including CTE routes and 14 regular buses), Lot B (Special Education, in-district and out-of-district placements, ESY), or both lots independently. Services require diesel school buses (minimum 71-passenger for Lot A), qualified drivers meeting NH Department of Education clearance (RSA 189:13-b), computerized routing software, GPS, and two-way cameras. Submission deadline is Friday, November 6, 2026, at 2:00 p.m. Eastern Time via email to [email protected]. A pre-proposal meeting is scheduled for October 19, 2026, at 12:00 p.m. at the SAU Office, 59A Marsh Road, Pelham, NH. Written questions are due by October 23, 2026. Required coverages include $10M liability for home-school-home service, 100% performance bond, and insurer/surety letters.
Evaluated five-year cost using Form C (50 points), Safety, qualifications and comparable performance (25 points), Staffing, fleet, dispatch and service-continuity plan (15 points), Implementation readiness and financial capacity (10 points)
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Summary
Pelham School District invites qualified transportation companies to provide safe, reliable student transportation beginning July 1, 2027, covering school years 2027-2028 through 2031-2032.
The initial contract covers July 1, 2027-June 30, 2030, with two separately exercisable one-year extensions through June 30, 2032. Bidders may propose Lot A (Regular Education, including CTE routes and 14 regular buses), Lot B (Special Education, in-district and out-of-district placements, ESY), or both lots independently. Services require diesel school buses (minimum 71-passenger for Lot A), qualified drivers meeting NH Department of Education clearance (RSA 189:13-b), computerized routing software, GPS, and two-way cameras. Submission deadline is Friday, November 6, 2026, at 2:00 p.m. Eastern Time via email to [email protected]. A pre-proposal meeting is scheduled for October 19, 2026, at 12:00 p.m. at the SAU Office, 59A Marsh Road, Pelham, NH. Written questions are due by October 23, 2026. Required coverages include $10M liability for home-school-home service, 100% performance bond, and insurer/surety letters.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Signed proposal PDFs, company and relevant experience, service and safety plan, fleet and implementation details, financial and risk capacity, audited financial statements, insurer/agent coverage evidence, surety letter confirming bond capacity, Form A (Lot A pricing), Form B (Lot B pricing), Form C (common cost comparison and discount), Form D (bidder certification, disclosures, addenda acknowledgments, conflict disclosures, exceptions and proposed subcontractors)
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Pelham, NH
Questions about this RFP
How do I respond to this RFP from Pelham School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Brian Sands.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pelham School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Sands at (603) 635-1145 ext 5012. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evaluated five-year cost using Form C (50 points), Safety, qualifications and comparable performance (25 points), Staffing, fleet, dispatch and service-continuity plan (15 points), Implementation read..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pelham School District?
All active and historical solicitations from Pelham School District are tracked and searchable. As a school agency, Pelham School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed proposal PDFs, company and relevant experience, service and safety plan, fleet and implementation details, financial and risk capacity, audited financial statements, insurer/agent coverage evid. Review the full document from Pelham School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pelham, NH. Review the full solicitation for detailed scope requirements.