REQUEST FOR PROPOSAL FOR SERVICES FOR CLASS TRIP TO WASHINGTON DC FOR THE PAWLING CENTRAL SCHOOL DISTRICT
Pawling Central School DistrictSchool · Pawling, NY- Due
- Oct 28, 2025
- Deadline passed
- Primary contact
- Joyce Recinos
- 845-855-4657
The 30-second brief
The Pawling Central School District is seeking proposals for services for a class trip to Washington DC. The trip will include transportation, accommodations, meals, and tours for approximately 80-90 students and 12 adults over 3 days and 2 nights in the spring of 2026. Proposals will be evaluated based on several criteria including satisfaction with services, ability to provide staff, hotel quality, cost, cancellation policy, services provided, and meals.
Transportation, hotel accommodations, security, meals, tour tickets, tour guides, and other necessary staff.
Satisfaction with provided services by local schools, Ability to provide staff members to accompany attendees on trip, Quality of hotel and location of hotel in relation to tour sites, Ability to offer discounts and/or cost incentives, Overall cost per/person and payment plans offered, Cancellation policy/trip insurance, Services provided by the tour company, Meals provided- locations and times.
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Summary
The Pawling Central School District is seeking proposals for services for a class trip to Washington DC. The trip will include transportation, accommodations, meals, and tours for approximately 80-90 students and 12 adults over 3 days and 2 nights in the spring of 2026.
Proposals will be evaluated based on several criteria including satisfaction with services, ability to provide staff, hotel quality, cost, cancellation policy, services provided, and meals.
EVALUATION CRITERIA
Satisfaction with provided services by local schools, Ability to provide staff members to accompany attendees on trip, Quality of hotel and location of hotel in relation to tour sites, Ability to offer discounts and/or cost incentives, Overall cost per/person and payment plans offered, Cancellation policy/trip insurance, Services provided by the tour company, Meals provided- locations and times.
REQUIRED DELIVERABLES
7- Transportation
- Hotel accommodations
- Security
- Meals
- Tour tickets
- Tour guides
- Other necessary staff
REQUIRED ATTACHMENTS
4- Proof of insurance
- Certificate of insurance
- Non-collusive bidding certification form
- Proposal format and contents as outlined
- Submit to
- Pawling Central School District Business Office, 515 Route 22, Pawling, NY 12564
- Scope location
- Washington DC
Questions about this RFP
How do I respond to this RFP from Pawling Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pawling Central School District Business Office, 515 Route 22, Pawling, NY 12564. For questions, contact Joyce Recinos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pawling Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joyce Recinos at 845-855-4657. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transportation, hotel accommodations, security, meals, tour tickets, tour guides, and other necessary staff.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Satisfaction with provided services by local schools, Ability to provide staff members to accompany attendees on trip, Quality of hotel and location of hotel in relation to tour sites, Ability to offe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pawling Central School District?
All active and historical solicitations from Pawling Central School District are tracked and searchable. As a school agency, Pawling Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, Certificate of insurance, Non-collusive bidding certification form, Proposal format and contents as outlined.. Review the full document from Pawling Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington DC. Review the full solicitation for detailed scope requirements.