Pasquotank County - BOC Meetings-Livestream and Recording Services - BID # 2026-12 (2026)
Pasquotank CountyCounty · Elizabeth City, NC- Due
- Nov 9, 2026
- 6 days left
- Contract term
- 1 year
- Primary contact
- John Shannon
- (252) 335-0865
The 30-second brief
Pasquotank County seeks bids from qualified vendors to provide livestreaming and recording services for meetings of the Pasquotank County Board of Commissioners. Expected services include attending and covering regular Board of Commissioners meetings in person at the Commissioners Boardroom in the Pasquotank County Courthouse, providing and operating all necessary equipment such as cameras, microphones, computers, and cables, streaming meetings live on an approved platform, making complete recordings, and maintaining a backup plan for technical failures. There are 19 scheduled board meetings during the 2027 calendar year. Submissions are due by Monday, November 9, 2026, at 10:00 AM, to the Pasquotank County Manager's Office at 206 E. Main St., Elizabeth City, NC 27909. The initial contract term is one year with options to renew for up to two additional one-year periods.
Vendor's experience with local governments, references and sample work, equipment and work plan, backup plans, accessibility features, total cost
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Summary
Pasquotank County seeks bids from qualified vendors to provide livestreaming and recording services for meetings of the Pasquotank County Board of Commissioners.
Expected services include attending and covering regular Board of Commissioners meetings in person at the Commissioners Boardroom in the Pasquotank County Courthouse, providing and operating all necessary equipment such as cameras, microphones, computers, and cables, streaming meetings live on an approved platform, making complete recordings, and maintaining a backup plan for technical failures. There are 19 scheduled board meetings during the 2027 calendar year. Submissions are due by Monday, November 9, 2026, at 10:00 AM, to the Pasquotank County Manager's Office at 206 E. Main St., Elizabeth City, NC 27909. The initial contract term is one year with options to renew for up to two additional one-year periods.
EVALUATION CRITERIA
6- Vendor's experience with local governments
- References and sample work
- Equipment and work plan
- Backup plans
- Accessibility features
- Total cost
REQUIRED ATTACHMENTS
completed W-9
- Submit to
- Pasquotank County Manager's Office, 206 E. Main St., Elizabeth City, NC 27909
- Duration
- 36 months
- Scope location
- Elizabeth City, NC
Questions about this BID
How do I respond to this Bid from Pasquotank County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pasquotank County Manager's Office, 206 E. Main St., Elizabeth City, NC 27909. For questions, contact John Shannon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Pasquotank County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Shannon at (252) 335-0865. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's experience with local governments, references and sample work, equipment and work plan, backup plans, accessibility features, total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pasquotank County?
All active and historical solicitations from Pasquotank County are tracked and searchable. As a county agency, Pasquotank County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed W-9. Review the full document from Pasquotank County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elizabeth City, NC. Review the full solicitation for detailed scope requirements.