Panola County Asphalt Materials for Road Maintenance Invitation to Bid 2026
Panola CountyCounty · Panola County, TX- Due
- Dec 1, 2026
- 25 days left
- Posted
- Nov 3, 2026
- Contract term
- 1 year
- Primary contact
- Melanie Earle
- (903) 693-3763
The 30-second brief
Panola County, Texas invites sealed bids for an annual contract for asphalt materials for road maintenance, including oil sand, hot oil sand, and hot mix asphalt type D in accordance with TXDOT item 340. Estimated quantities include 100 tons of oil sand, 100 tons of hot oil sand, and 100 tons of hot mix asphalt. Bids are due by 9:00 A.M. Tuesday, December 1, 2026, and will be opened in the Commissioners' Courtroom, Panola County Courthouse, Carthage, Texas. The contract term is for one year commencing January 1, 2027, through December 31, 2027. Bidders must submit bids on the attached bid sheets with required pricing for FOB plant location and delivered options, including delivery fee per mile.
100 tons of oil sand, 100 tons of hot oil sand, 100 tons of hot mix asphalt
Lowest and best bid, pick up and delivery locations, cost of delivering or hauling, price
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Panola County, Texas invites sealed bids for an annual contract for asphalt materials for road maintenance, including oil sand, hot oil sand, and hot mix asphalt type D in accordance with TXDOT item 340.
Estimated quantities include 100 tons of oil sand, 100 tons of hot oil sand, and 100 tons of hot mix asphalt. Bids are due by 9:00 A.M. Tuesday, December 1, 2026, and will be opened in the Commissioners' Courtroom, Panola County Courthouse, Carthage, Texas. The contract term is for one year commencing January 1, 2027, through December 31, 2027. Bidders must submit bids on the attached bid sheets with required pricing for FOB plant location and delivered options, including delivery fee per mile.
EVALUATION CRITERIA
4- Lowest and best bid
- Pick up and delivery locations
- Cost of delivering or hauling
- Price
REQUIRED DELIVERABLES
3- 100 tons of oil sand
- 100 tons of hot oil sand
- 100 tons of hot mix asphalt
REQUIRED ATTACHMENTS
4- Bid forms
- Signed bid sheets
- Non-collusion affidavit
- Form 1295 Certificate of Interested Parties
- Submit to
- County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633
- Scope location
- Carthage, TX
Questions about this BID
How do I respond to this Bid from Panola County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Judge, Panola County Courthouse, Room 216, Carthage, Texas 75633. For questions, contact Melanie Earle.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Panola County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melanie Earle at (903) 693-3763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 100 tons of oil sand, 100 tons of hot oil sand, 100 tons of hot mix asphalt. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, pick up and delivery locations, cost of delivering or hauling, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Panola County?
All active and historical solicitations from Panola County are tracked and searchable. As a county agency, Panola County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid forms, signed bid sheets, non-collusion affidavit, Form 1295 Certificate of Interested Parties. Review the full document from Panola County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carthage, TX. Review the full solicitation for detailed scope requirements.