Pamunkey Regional Library Category 2 Equipment and Network Infrastructure RFP 2027 - 270000738
Pamunkey Regional LibraryLibrary District · Mechanicsville, VA- Due
- Dec 16, 2026
- 44 days left
- Posted
- Oct 22, 2026
- Contract term
- 2 years
- Primary contact
- Ace Phillips
- (804) 365-6210 ext 1313
The 30-second brief
Pamunkey Regional Library seeks proposals for E-Rate eligible Category 2 equipment, internal connections, and vendor configuration services across eight library branches in Hanover County, Virginia. The scope includes switches, firewalls, uninterruptible power supply battery backup units, wireless access points, and cabling (45 cable runs). Specified manufacturers include Aruba, Palo Alto Networks, American Power Conversion, and Juniper Networks or equivalents. Proposals are due by December 16, 2026, with a mandatory pre-proposal site visit scheduled for November 4 and 5, 2026. The contract term is a multi-year agreement from April 1, 2027 through September 30, 2029, with an optional renewal.
Aruba or equivalent switches and software licenses, Palo Alto Networks or equivalent firewall service and components, American Power Conversion or equivalent UPS battery backup, Juniper Networks or equivalent wireless access points, Cabling
Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality, compatibility with existing network infrastructure, applicant's prior experience with vendor, completeness of proposal response
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Summary
Pamunkey Regional Library seeks proposals for E-Rate eligible Category 2 equipment, internal connections, and vendor configuration services across eight library branches in Hanover County, Virginia.
The scope includes switches, firewalls, uninterruptible power supply battery backup units, wireless access points, and cabling (45 cable runs). Specified manufacturers include Aruba, Palo Alto Networks, American Power Conversion, and Juniper Networks or equivalents. Proposals are due by December 16, 2026, with a mandatory pre-proposal site visit scheduled for November 4 and 5, 2026. The contract term is a multi-year agreement from April 1, 2027 through September 30, 2029, with an optional renewal.
EVALUATION CRITERIA
6- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Technical compliance/functionality
- Compatibility with existing network infrastructure
- Applicant's prior experience with vendor
- Completeness of proposal response
REQUIRED DELIVERABLES
5- Aruba or equivalent switches and software licenses
- Palo Alto Networks or equivalent firewall service and components
- American Power Conversion or equivalent UPS battery backup
- Juniper Networks or equivalent wireless access points
- Cabling
REQUIRED ATTACHMENTS
5- Applicant name
- Form 470 number
- SPIN
- Service provider's terms and conditions
- Completed Pricing Attachment
- Duration
- 30 months
- Scope location
- Hanover, VA
Questions about this RFP
How do I respond to this RFP from Pamunkey Regional Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Ace Phillips.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pamunkey Regional Library in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ace Phillips at (804) 365-6210 ext 1313. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Aruba or equivalent switches and software licenses, Palo Alto Networks or equivalent firewall service and components, American Power Conversion or equivalent UPS battery backup, Juniper Networks or equivalent wireless access points, Cabling. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality, compatibility with existing network infrastructure, applicant's prior experience with vendor, completenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pamunkey Regional Library?
All active and historical solicitations from Pamunkey Regional Library are tracked and searchable. As a library district agency, Pamunkey Regional Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN, Service provider's terms and conditions, Completed Pricing Attachment. Review the full document from Pamunkey Regional Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hanover, VA. Review the full solicitation for detailed scope requirements.