Road Oil & Emulsion
Ottawa CountyCounty · Miami, OK- Due
- Jun 15, 2026
- Deadline passed
- Posted
- May 4, 2026
- Duration
- 6 months
- Primary contact
- Robyn Mitchell
- (918) 542-3332
The 30-second brief
Ottawa County is soliciting sealed bids for Road Oil & Emulsion under Bid No. 2026-2027.7 for the period of July 1, 2026, through December 31, 2026. The procurement includes CQS-1F Cationic Emulsified Oil and CRS-2, with pricing requested per gallon at plant and FOB Ottawa County. Bidders must also provide a pump charge, demurrage per hour (with a minimum of 2 hours free), and minimum load requirements in gallons. All materials must meet State of Oklahoma specifications. Bids must be accompanied by a notarized 'Statement of Non-Collusion' as required by O.S. 74, Section 85.22. Sealed bids are due to the Office of the Ottawa County Clerk in Miami, OK, by 9:05 AM on June 15, 2026.
Completed bid form, Notarized Statement of Non-Collusion
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Summary
Ottawa County is soliciting sealed bids for Road Oil & Emulsion under Bid No. 2026-2027.7 for the period of July 1, 2026, through December 31, 2026.
The procurement includes CQS-1F Cationic Emulsified Oil and CRS-2, with pricing requested per gallon at plant and FOB Ottawa County. Bidders must also provide a pump charge, demurrage per hour (with a minimum of 2 hours free), and minimum load requirements in gallons. All materials must meet State of Oklahoma specifications. Bids must be accompanied by a notarized 'Statement of Non-Collusion' as required by O.S. 74, Section 85.22. Sealed bids are due to the Office of the Ottawa County Clerk in Miami, OK, by 9:05 AM on June 15, 2026.
REQUIRED DELIVERABLES
Completed bid form, Notarized Statement of Non-Collusion
REQUIRED ATTACHMENTS
Statement of Non-Collusion
- Submit to
- Office of the Ottawa County Clerk, 102 East Central Avenue, Suite 103, Miami, Oklahoma 74354
- Scope location
- Miami, OK
Questions about this BID
How do I respond to this Bid from Ottawa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Ottawa County Clerk, 102 East Central Avenue, Suite 103, Miami, Oklahoma 74354. For questions, contact Robyn Mitchell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ottawa County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robyn Mitchell at (918) 542-3332. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed bid form, Notarized Statement of Non-Collusion. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Ottawa County?
All active and historical solicitations from Ottawa County are tracked and searchable. As a county agency, Ottawa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Non-Collusion. Review the full document from Ottawa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Miami, OK. Review the full solicitation for detailed scope requirements.