Oregon Housing and Community Services Public Communications RFP S-91400-00008725 2023
Oregon Housing and Community ServicesState Housing Authority · Salem, OR- Due
- Dec 8, 2023
- Deadline passed
- Posted
- Nov 17, 2023
- Contract term
- 1 year
- Primary contact
- Andrea Gentry
- (971) 433-7915
The 30-second brief
Oregon Housing and Community Services (OHCS) is seeking proposals from qualified consultants or firms to provide public communications and public affairs support. The scope of work includes supporting staff in transparent communications with stakeholders and the press, reviewing communications plans and strategy, monitoring media coverage, and providing guidance to agency leadership. The contractor will also refine public-facing materials, talking points, and remarks, as well as provide training for agency spokespeople in conducting media interviews. The estimated contract period is from December 2023 through July 2025, with a maximum not-to-exceed compensation of $10,000. Proposals are due by 5:00 PM PST on December 8, 2023, via the OregonBuys portal. A question and clarification period is open until November 27, 2023.
Communications plans feedback, Media monitoring reports, Refined public-facing materials, Spokesperson training
Approach, availability, experience, pricing
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Summary
Oregon Housing and Community Services (OHCS) is seeking proposals from qualified consultants or firms to provide public communications and public affairs support.
The scope of work includes supporting staff in transparent communications with stakeholders and the press, reviewing communications plans and strategy, monitoring media coverage, and providing guidance to agency leadership. The contractor will also refine public-facing materials, talking points, and remarks, as well as provide training for agency spokespeople in conducting media interviews. The estimated contract period is from December 2023 through July 2025, with a maximum not-to-exceed compensation of $10,000. Proposals are due by 5:00 PM PST on December 8, 2023, via the OregonBuys portal. A question and clarification period is open until November 27, 2023.
EVALUATION CRITERIA
4- Approach
- Availability
- Experience
- Pricing
REQUIRED DELIVERABLES
4- Communications plans feedback
- Media monitoring reports
- Refined public-facing materials
- Spokesperson training
REQUIRED ATTACHMENTS
Resumes of key personnel, cost proposal
REQUIRED STAFFING
Consultant
- Submit to
- OregonBuys
- Duration
- 19 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from Oregon Housing and Community Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OregonBuys. For questions, contact Andrea Gentry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oregon Housing and Community Services in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Gentry at (971) 433-7915. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consultant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Communications plans feedback, Media monitoring reports, Refined public-facing materials, Spokesperson training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach, availability, experience, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Housing and Community Services?
All active and historical solicitations from Oregon Housing and Community Services are tracked and searchable. As a state housing authority agency, Oregon Housing and Community Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resumes of key personnel, cost proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Housing and Community Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.