Oregon Housing and Community Services Agency Strategic Planning Bid S-91400-00008849
Oregon Housing and Community ServicesState Housing Authority · Salem, OR- Due
- Jan 5, 2024
- Deadline passed
- Posted
- Dec 5, 2023
- Duration
- 6 months
- Primary contact
- Andrea Gentry
- (503) 689-0765
The 30-second brief
Oregon Housing and Community Services (OHCS) is soliciting proposals for Organizational Improvement Services under Bid # S-91400-00008849. The project focuses on developing an internal operations strategic plan aligned with Governor expectations, IT, and DEI strategies. Key tasks include conducting PESTLE and SWOT analyses, establishing specific goals and objectives (including those related to Oregon Tribes and DEI), developing a balanced scorecard/strategy map, and creating action plans for resource allocation and monitoring. The agency intends to award one Service Order Contract (SOC) for a term estimated from January 2024 to June 2024. Proposals must be submitted via OregonBuys by January 5, 2024, at 3:00 PM PST. Evaluation criteria include demonstrated skill (20%), proposed approach (35%), cost (15%), references (20%), and resource capacity (10%).
PESTLE analysis results, SWOT analysis results, Written goals and objectives, Mid-process status report, Written strategies, Action plan, Resource allocation report, Monitoring and evaluating report, Scoring matrix, DEI plan recommendations, IT strategic plan recommendations
Demonstrated skill experience and knowledge (20%), Proposed approach (35%), Proposed cost (15%), References (20%), Resource Capacity (10%)
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Summary
Oregon Housing and Community Services (OHCS) is soliciting proposals for Organizational Improvement Services under Bid # S-91400-00008849.
The project focuses on developing an internal operations strategic plan aligned with Governor expectations, IT, and DEI strategies. Key tasks include conducting PESTLE and SWOT analyses, establishing specific goals and objectives (including those related to Oregon Tribes and DEI), developing a balanced scorecard/strategy map, and creating action plans for resource allocation and monitoring. The agency intends to award one Service Order Contract (SOC) for a term estimated from January 2024 to June 2024. Proposals must be submitted via OregonBuys by January 5, 2024, at 3:00 PM PST. Evaluation criteria include demonstrated skill (20%), proposed approach (35%), cost (15%), references (20%), and resource capacity (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- PESTLE analysis results
- SWOT analysis results
- Written goals and objectives
- Mid-process status report
- Written strategies
- Action plan
- Resource allocation report
- Monitoring and evaluating report
- Scoring matrix
- DEI plan recommendations
- IT strategic plan recommendations
REQUIRED ATTACHMENTS
3- Exhibit A Service Order Process Key Person Reference Form
- Exhibit B Joint Venture/ Partnership/ Subcontractor Sheet
- Resumes
REQUIRED STAFFING
Key Persons, Subcontractors
- Submit to
- OregonBuys
- Scope location
- Salem, OR
Questions about this BID
How do I respond to this Bid from Oregon Housing and Community Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OregonBuys. For questions, contact Andrea Gentry.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Oregon Housing and Community Services in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Gentry at (503) 689-0765. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key Persons, Subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: PESTLE analysis results, SWOT analysis results, Written goals and objectives, Mid-process status report, Written strategies, Action plan, Resource allocation report, Monitoring and evaluating report, Scoring matrix, DEI plan recommendations, IT strategic plan recommendations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated skill experience and knowledge (20%), Proposed approach (35%), Proposed cost (15%), References (20%), Resource Capacity (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Housing and Community Services?
All active and historical solicitations from Oregon Housing and Community Services are tracked and searchable. As a state housing authority agency, Oregon Housing and Community Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Service Order Process Key Person Reference Form, Exhibit B Joint Venture/ Partnership/ Subcontractor Sheet, Resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Housing and Community Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.