Oregon Health Authority HIE Consultation for Medicaid Programs RFP 6160 - S-44300-00015580
Oregon Health AuthorityState · Salem, OR- Due
- Jan 27, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Contract term
- 1 year
- Primary contact
- Jewelee Bell
- (971) 208-4144
The 30-second brief
The Oregon Health Authority (OHA) is issuing RFP 6160 to secure consultation services for the assessment and enhancement of Health Information Exchange (HIE) adoption within Medicaid programs. The project is divided into three phases: Phase One involves a comprehensive landscape assessment, comparative analysis of other states (including AZ, CA, CO, CT, MN, MD, MI, NY, NC, RI, and WA), and partner engagement; Optional Phase Two covers the formation and facilitation of a Medicaid HIE Task Force; and Optional Phase Three involves implementation support and roadmap development. The initial contract term is one year with renewal options up to five years. Proposals must be submitted electronically via OregonBuys by January 27, 2026. Evaluation criteria include Proposer's Information Summary (10 pts), Project Implementation Plan (30 pts), Key Persons and Resumes (10 pts), Experience and Qualifications (40 pts), and Price Proposal (10 pts).
Landscape assessment report, Comparative analysis, Partner engagement meeting facilitation, Strategic HIE roadmap, Meeting minutes, Implementation plan
Proposer Information Summary, Project Implementation Plan, Key Persons and Resumes, Experience and Qualifications, Price Proposal
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Summary
The Oregon Health Authority (OHA) is issuing RFP 6160 to secure consultation services for the assessment and enhancement of Health Information Exchange (HIE) adoption within Medicaid programs.
The project is divided into three phases: Phase One involves a comprehensive landscape assessment, comparative analysis of other states (including AZ, CA, CO, CT, MN, MD, MI, NY, NC, RI, and WA), and partner engagement; Optional Phase Two covers the formation and facilitation of a Medicaid HIE Task Force; and Optional Phase Three involves implementation support and roadmap development. The initial contract term is one year with renewal options up to five years. Proposals must be submitted electronically via OregonBuys by January 27, 2026. Evaluation criteria include Proposer's Information Summary (10 pts), Project Implementation Plan (30 pts), Key Persons and Resumes (10 pts), Experience and Qualifications (40 pts), and Price Proposal (10 pts).
EVALUATION CRITERIA
5- Proposer Information Summary
- Project Implementation Plan
- Key Persons and Resumes
- Experience and Qualifications
- Price Proposal
REQUIRED DELIVERABLES
6- Landscape assessment report
- Comparative analysis
- Partner engagement meeting facilitation
- Strategic HIE roadmap
- Meeting minutes
- Implementation plan
REQUIRED ATTACHMENTS
5- Attachment A Sample Contract
- Attachment B Disclosure Exemption Affidavit
- Attachment C Proposer Information and Certification Sheet
- Attachment D Reference Check Form
- Attachment E Responsibility Inquiry
REQUIRED STAFFING
Consultant, Key Persons
- Submit to
- OregonBuys electronic portal
- Duration
- 60 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from Oregon Health Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OregonBuys electronic portal. For questions, contact Jewelee Bell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oregon Health Authority in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jewelee Bell at (971) 208-4144. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consultant, Key Persons. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Landscape assessment report, Comparative analysis, Partner engagement meeting facilitation, Strategic HIE roadmap, Meeting minutes, Implementation plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Information Summary, Project Implementation Plan, Key Persons and Resumes, Experience and Qualifications, Price Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Health Authority?
All active and historical solicitations from Oregon Health Authority are tracked and searchable. As a state agency, Oregon Health Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Sample Contract, Attachment B Disclosure Exemption Affidavit, Attachment C Proposer Information and Certification Sheet, Attachment D Reference Check Form, Attachment E Responsibility Inq. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oregon Health Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.