Oneida County Professional Consulting Services RFP 2026-451 - MVCC Wilcox Hall Schafer Theater Lighting Upgrades
Oneida CountyCounty · Utica, NY- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Primary contact
- Matthew S. Baisley
The 30-second brief
Oneida County Department of Public Works is soliciting proposals for professional consulting services to provide a turnkey theatrical lighting upgrade at the Schafer Theater within Wilcox Hall at Mohawk Valley Community College (MVCC). The project includes the design, specification, and installation of a new LED-based stage and house lighting system, replacement of dimmer racks, provision of a new 12,000-channel control console, CAT6 network-based DMX control, and touchscreen control stations. Consultants are responsible for site assessment, engineering drawings, bid specifications, SEQR environmental review, and construction phase oversight. A mandatory pre-proposal meeting and site visit will be held on April 2, 2026, at 10:00 am at MVCC. Proposals are due April 16, 2026, and questions must be submitted by April 9, 2026.
Lighting plots, Photometric coverage documentation, Rigging plan, Bid specifications, Estimates, SEQR documentation, Record drawings, Baseline schedule, Monthly schedule updates, Bi-weekly progress reports
Past performance, professional qualifications of staff, professional capacity, familiarity with Oneida County DPW, specialized experience, proposed consulting fees
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Summary
Oneida County Department of Public Works is soliciting proposals for professional consulting services to provide a turnkey theatrical lighting upgrade at the Schafer Theater within Wilcox Hall at Mohawk Valley Community College (MVCC).
The project includes the design, specification, and installation of a new LED-based stage and house lighting system, replacement of dimmer racks, provision of a new 12,000-channel control console, CAT6 network-based DMX control, and touchscreen control stations. Consultants are responsible for site assessment, engineering drawings, bid specifications, SEQR environmental review, and construction phase oversight. A mandatory pre-proposal meeting and site visit will be held on April 2, 2026, at 10:00 am at MVCC. Proposals are due April 16, 2026, and questions must be submitted by April 9, 2026.
EVALUATION CRITERIA
6- Past performance
- Professional qualifications of staff
- Professional capacity
- Familiarity with Oneida County DPW
- Specialized experience
- Proposed consulting fees
REQUIRED DELIVERABLES
10- Lighting plots
- Photometric coverage documentation
- Rigging plan
- Bid specifications
- Estimates
- SEQR documentation
- Record drawings
- Baseline schedule
- Monthly schedule updates
- Bi-weekly progress reports
REQUIRED ATTACHMENTS
5- Appendix A - Non-Collusion Certification
- Appendix B - Iran Divestment Act Certification
- Appendix C - Solid Waste Certification
- Appendix D - Statement on Sexual Harassment
- Appendix F - Fee Proposal
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Oriskany, NY
Questions about this RFP
How do I respond to this RFP from Oneida County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Matthew S. Baisley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oneida County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew S. Baisley. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Representative, Project Monitor, Designer, Inspector, Clerical. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Lighting plots, Photometric coverage documentation, Rigging plan, Bid specifications, Estimates, SEQR documentation, Record drawings, Baseline schedule, Monthly schedule updates, Bi-weekly progress reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past performance, professional qualifications of staff, professional capacity, familiarity with Oneida County DPW, specialized experience, proposed consulting fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oneida County?
All active and historical solicitations from Oneida County are tracked and searchable. As a county agency, Oneida County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Non-Collusion Certification, Appendix B - Iran Divestment Act Certification, Appendix C - Solid Waste Certification, Appendix D - Statement on Sexual Harassment, Appendix F - Fee Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Oneida County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oriskany, NY. Review the full solicitation for detailed scope requirements.