Olmsted County Design Services Removal and Replacement of Absorption Chiller RFP2026-318
Olmsted CountyCounty · Rochester, MN- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Primary contact
- Derek Mullenbach
- (507) 328-7033
The 30-second brief
Olmsted County is soliciting proposals for design services to remove and replace an outdated 1985 Trane 400-ton absorption chiller at its campus facility. The existing unit utilizes 60-pound steam reduced to 10-pounds and is currently undersized and prone to failure with obsolete parts. Scope includes engineering design for the replacement system, mechanical sections, chilled and heating water flow diagrams, and piping plans. A mandatory pre-proposal meeting is scheduled for September 1, 2026, at 2122 Campus Drive SE, Rochester, MN. Proposals are due by September 15, 2026, with a questions deadline of September 8, 2026. Required submissions include a technical proposal and a cost proposal.
Bid invitation response; pre-proposal meeting participation as applicable; submission of required forms and attachments.
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Summary
Olmsted County is soliciting proposals for design services to remove and replace an outdated 1985 Trane 400-ton absorption chiller at its campus facility.
The existing unit utilizes 60-pound steam reduced to 10-pounds and is currently undersized and prone to failure with obsolete parts. Scope includes engineering design for the replacement system, mechanical sections, chilled and heating water flow diagrams, and piping plans. A mandatory pre-proposal meeting is scheduled for September 1, 2026, at 2122 Campus Drive SE, Rochester, MN. Proposals are due by September 15, 2026, with a questions deadline of September 8, 2026. Required submissions include a technical proposal and a cost proposal.
REQUIRED DELIVERABLES
3- Bid invitation response
- Pre-proposal meeting participation as applicable
- Submission of required forms and attachments
REQUIRED ATTACHMENTS
8- Cost Proposal
- Technical Proposal
- RFP Absorption chiller replacement.docx
- ContractTermsandConditions_Consultant508C_04172026.pdf
- RFPTermsandConditions508C_08202024.pdf
- OWEF Contractor Safety Checklist 102017.pdf
- InsandBondRequirements508C02092026.pdf
- 2009.05.07-H100-HVAC Plan-Basement.pdf
- Submit to
- 2122 Campus Dr. SE, Suite 200, Rochester, MN 55904
- Scope location
- Rochester, MN
Questions about this RFP
How do I respond to this RFP from Olmsted County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2122 Campus Dr. SE, Suite 200, Rochester, MN 55904. For questions, contact Derek Mullenbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Olmsted County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Derek Mullenbach at (507) 328-7033. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid invitation response; pre-proposal meeting participation as applicable; submission of required forms and attachments.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Olmsted County?
All active and historical solicitations from Olmsted County are tracked and searchable. As a county agency, Olmsted County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal, Technical Proposal, RFP Absorption chiller replacement.docx, ContractTermsandConditions_Consultant508C_04172026.pdf, RFPTermsandConditions508C_08202024.pdf, OWEF Contractor Safety Check. Review the full document from Olmsted County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester, MN. Review the full solicitation for detailed scope requirements.