Oldham County Schools RFP DOT DRUG/ALCOHOL TESTING 2026
Oldham County School DistrictSchool · Buckner, KY- Due
- May 29, 2026
- Deadline passed
- Posted
- May 5, 2026
- Primary contact
- James Stewart
- (502) 222-9337
The 30-second brief
Oldham County Schools is seeking proposals from qualified Consortium/Third-Party Administrators (C/TPA) to manage a DOT-compliant drug and alcohol random testing program for employees holding Commercial Driver's Licenses (CDL) and for non-CDL drivers transporting students. The program must adhere to federal (49 CFR Part 382, Part 40) and Kentucky state regulations.
DOT-compliant drug and alcohol random testing program administration, Including pool management, Random selections, Testing, Result reporting, Recordkeeping, And employee education materials.
Demonstrated compliance with all 49 CFR Part 382 and Part 40 requirements, Quality and compliance-integrity of random testing notification process, On-site collection capability at 1800 Button Lane and testing network accessibility, Unpredictability of random testing program design (day, time, interval variance), Experience with school district or public-sector employers, Cost / value of services, Quality of technology platform and DER reporting tools, References and reputation.
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Summary
Oldham County Schools is seeking proposals from qualified Consortium/Third-Party Administrators (C/TPA) to manage a DOT-compliant drug and alcohol random testing program for employees holding Commercial Driver's Licenses (CDL) and for non-CDL drivers transporting students.
The program must adhere to federal (49 CFR Part 382, Part 40) and Kentucky state regulations.
EVALUATION CRITERIA
Demonstrated compliance with all 49 CFR Part 382 and Part 40 requirements, Quality and compliance-integrity of random testing notification process, On-site collection capability at 1800 Button Lane and testing network accessibility, Unpredictability of random testing program design (day, time, interval variance), Experience with school district or public-sector employers, Cost / value of services, Quality of technology platform and DER reporting tools, References and reputation.
REQUIRED DELIVERABLES
7- DOT-compliant drug and alcohol random testing program administration
- Including pool management
- Random selections
- Testing
- Result reporting
- Recordkeeping
- Employee education materials
REQUIRED ATTACHMENTS
4- Cover letter
- Completed Compliance Certification table
- Completed Pricing Schedule
- At least three references with contact information
- Submit to
- 6165 W. Highway 146, Crestwood, KY 40014 or [email protected]
- Scope location
- Crestwood, Kentucky
Questions about this RFP
How do I respond to this RFP from Oldham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 6165 W. Highway 146, Crestwood, KY 40014 or [email protected]. For questions, contact James Stewart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oldham County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Stewart at (502) 222-9337. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: DOT-compliant drug and alcohol random testing program administration, Including pool management, Random selections, Testing, Result reporting, Recordkeeping, And employee education materials.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated compliance with all 49 CFR Part 382 and Part 40 requirements, Quality and compliance-integrity of random testing notification process, On-site collection capability at 1800 Button Lane an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oldham County School District?
All active and historical solicitations from Oldham County School District are tracked and searchable. As a school agency, Oldham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, completed Compliance Certification table, completed Pricing Schedule, at least three references with contact information.. Review the full document from Oldham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crestwood, Kentucky. Review the full solicitation for detailed scope requirements.