Oklahoma State University - AV Refresh Part 2, Tahlequah & Legacy - OSUTUL-RFP-001861-2027 (2026)
Oklahoma State University-Main CampusHigher Ed · Stillwater, OK- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Primary contact
- Teresa Sherrill
- (918) 561-1510
The 30-second brief
Oklahoma State University Center for Health Sciences is seeking proposals from a qualified supplier to refresh the audio-visual technology equipment at the OSUCOM-CN Tahlequah campus (4 Learning Labs, Gross Anatomy Lab, Skills Lab) and upgrade 4 public conference rooms at Legacy Plaza in the Legacy West Tower in Tulsa, OK. The project involves electronic components and supplies, IT broadcasting and telecommunications equipment, computer equipment and accessories, data/voice/multimedia network equipment, and audiovisual presentation and composing equipment. A mandatory site visit is scheduled for Monday, September 21, 2026. Electronic questions are due by Monday, September 28, 2026, and electronic bids are due by Tuesday, October 13, 2026, at 3:00 PM CST.
Tahlequah Learning Labs Refresh: LL1, LL2, LL3, LL4; Tahlequah Skills Lab A/V Refresh; Tahlequah Gross Anatomy Lab A/V Refresh; Legacy Plaza (public conference rooms) A/V refresh: 1206, 1207, 1209, 1215
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Summary
Oklahoma State University Center for Health Sciences is seeking proposals from a qualified supplier to refresh the audio-visual technology equipment at the OSUCOM-CN Tahlequah campus (4 Learning Labs, Gross Anatomy Lab, Skills Lab) and upgrade 4 public conference rooms at Legacy Plaza in the Legacy West Tower in Tulsa, OK. The project involves electronic components and supplies, IT broadcasting and telecommunications equipment, computer equipment and accessories, data/voice/multimedia network equipment, and audiovisual presentation and composing equipment.
A mandatory site visit is scheduled for Monday, September 21, 2026. Electronic questions are due by Monday, September 28, 2026, and electronic bids are due by Tuesday, October 13, 2026, at 3:00 PM CST.
REQUIRED DELIVERABLES
4- Tahlequah Learning Labs Refresh: LL1, LL2, LL3, LL4
- Tahlequah Skills Lab A/V Refresh
- Tahlequah Gross Anatomy Lab A/V Refresh
- Legacy Plaza (public conference rooms) A/V refresh: 1206, 1207, 1209, 1215
REQUIRED ATTACHMENTS
3- Non-collusion Certificate
- Certificate of insurance
- Staff and industry certifications
- Scope location
- Tulsa, OK
- Reported agency
- Oklahoma State University
Questions about this RFP
How do I respond to this RFP from Oklahoma State University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Teresa Sherrill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oklahoma State University-Main Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Sherrill at (918) 561-1510. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tahlequah Learning Labs Refresh: LL1, LL2, LL3, LL4; Tahlequah Skills Lab A/V Refresh; Tahlequah Gross Anatomy Lab A/V Refresh; Legacy Plaza (public conference rooms) A/V refresh: 1206, 1207, 1209, 1215. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Oklahoma State University-Main Campus?
All active and historical solicitations from Oklahoma State University-Main Campus are tracked and searchable. As a higher ed agency, Oklahoma State University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion Certificate, certificate of insurance, staff and industry certifications. Review the full document from Oklahoma State University-Main Campus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.