Oconee Joint Regional Sewer Authority RFP for Financial and Accounting Software System - Project #2027-01
Oconee Joint Regional Sewer AuthorityUtility District · Seneca, SC- Due
- Jul 8, 2026
- Deadline passed
- Posted
- Jun 8, 2026
- Duration
- 12 months
The 30-second brief
The Oconee Joint Regional Sewer Authority (OJRSA) is seeking proposals for a cloud-based Financial and Accounting Software System and implementation services to replace its current software (Publiq/QS1). The selected system must seamlessly integrate via an open API with the Trimble Unity CMMS (Cityworks) platform, ArcGIS, and ADP Payroll Service. The scope includes software licensing, design, installation, data conversion, form and report configuration, and comprehensive on-site staff training. Key functionalities required include accounts payable, accounts receivable, general ledger, and parts, materials, chemical, and asset inventory management across wholesale and retail water reclamation and wastewater conveyance operations. The submittal deadline is July 8, 2026, at 2:00 PM Local Time, with an optional pre-submittal conference on June 19, 2026. Evaluation will be based on functional fit (50%), implementation plan (20%), vendor profile (20%), and cost (10%).
Functional Fit 50%, Implementation Plan 20%, Vendor Profile 20%, Cost 10%
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Summary
The Oconee Joint Regional Sewer Authority (OJRSA) is seeking proposals for a cloud-based Financial and Accounting Software System and implementation services to replace its current software (Publiq/QS1).
The selected system must seamlessly integrate via an open API with the Trimble Unity CMMS (Cityworks) platform, ArcGIS, and ADP Payroll Service. The scope includes software licensing, design, installation, data conversion, form and report configuration, and comprehensive on-site staff training. Key functionalities required include accounts payable, accounts receivable, general ledger, and parts, materials, chemical, and asset inventory management across wholesale and retail water reclamation and wastewater conveyance operations. The submittal deadline is July 8, 2026, at 2:00 PM Local Time, with an optional pre-submittal conference on June 19, 2026. Evaluation will be based on functional fit (50%), implementation plan (20%), vendor profile (20%), and cost (10%).
EVALUATION CRITERIA
4- Functional Fit 50%
- Implementation Plan 20%
- Vendor Profile 20%
- Cost 10%
REQUIRED ATTACHMENTS
9- Attachment A – Solicitation Compliance and Conditions Certification
- Attachment B – Functionality Matrix
- Attachment C – Proposal Price Summary
- Sample software license agreement
- Maintenance agreement
- Warranty terms and license fee
- Upgrade procedures
- Support requirements
- Typical service level agreement timelines
- Submit to
- [email protected] / Oconee Joint Regional Sewer Authority, ATTN: Procurement Officer, 623 Return Church Road, Seneca, South Carolina 29678
- Scope location
- Seneca, South Carolina
Questions about this RFP
How do I respond to this RFP from Oconee Joint Regional Sewer Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] / Oconee Joint Regional Sewer Authority, ATTN: Procurement Officer, 623 Return Church Road, Seneca, South Carolina 29678.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oconee Joint Regional Sewer Authority in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit 50%, Implementation Plan 20%, Vendor Profile 20%, Cost 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oconee Joint Regional Sewer Authority?
All active and historical solicitations from Oconee Joint Regional Sewer Authority are tracked and searchable. As a utility district agency, Oconee Joint Regional Sewer Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Solicitation Compliance and Conditions Certification, Attachment B – Functionality Matrix, Attachment C – Proposal Price Summary, Sample software license agreement, Maintenance agreemen. Review the full document from Oconee Joint Regional Sewer Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seneca, South Carolina. Review the full solicitation for detailed scope requirements.