Oceana County Preventative Maintenance RFP 2026
Oceana CountyCounty · Oceana County, MI- Due
- May 26, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Contract term
- 3 years
The 30-second brief
Oceana County is seeking proposals for a three-year preventative maintenance contract for its air conditioning, heating, ventilation, and refrigeration systems across multiple county facilities. Services include inspections, cleaning, and provision of belts and filters.
Preventative maintenance inspections, Cleaning of fan coil units, Condenser and evaporator coils, Provision of v belts and filters.
Award will be made to the firm best qualified to meet Oceana County's needs.
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Summary
Oceana County is seeking proposals for a three-year preventative maintenance contract for its air conditioning, heating, ventilation, and refrigeration systems across multiple county facilities. Services include inspections, cleaning, and provision of belts and filters.
EVALUATION CRITERIA
Award will be made to the firm best qualified to meet Oceana County's needs.
REQUIRED DELIVERABLES
4- Preventative maintenance inspections
- Cleaning of fan coil units
- Condenser and evaporator coils
- Provision of v belts and filters
REQUIRED ATTACHMENTS
11- References from three clients
- Business background
- MSDS for products
- Work schedule
- Scope of services
- Emergency contact information
- Emergency response time
- Note on unmaintainable equipment
- Optional renewal provision
- Certificate of Workers' Compensation
- Certificate of General Liability ($1,000,000)
- Submit to
- County Administrator, 100 S. State Street, Suite M4, Hart, MI 49420
- Scope location
- Hart, Michigan; Shelby, Michigan
Questions about this RFP
How do I respond to this RFP from Oceana County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Administrator, 100 S. State Street, Suite M4, Hart, MI 49420.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oceana County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance inspections, Cleaning of fan coil units, Condenser and evaporator coils, Provision of v belts and filters.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be made to the firm best qualified to meet Oceana County's needs." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oceana County?
All active and historical solicitations from Oceana County are tracked and searchable. As a county agency, Oceana County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References from three clients, business background, MSDS for products, work schedule, scope of services, emergency contact information, emergency response time, note on unmaintainable equipment, optio. Review the full document from Oceana County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hart, Michigan; Shelby, Michigan. Review the full solicitation for detailed scope requirements.