Oak Park Elementary School District 97 District Copier & Services Solution RFP 2025
Oak Park ESD 97School · Oak Park, IL- Due
- Feb 2, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Primary contact
- Michael Arensdorff
- (708) 524-3015
The 30-second brief
Oak Park Elementary School District 97 is soliciting proposals for a comprehensive district-wide copier and services solution. The procurement is divided into two sections: an overall fleet solution for 12 locations and secondary requirements for a centralized print shop. The fleet scope includes approximately 67 multifunctional devices (MFDs) ranging from 36 to 80 PPM, featuring secure print workflow software, Google SSO integration, and serverless cloud print management. The print shop requirements include high-volume black and white production copiers (up to 200 PPM), color production units, and booklet makers. Proposals must include maintenance, training, and a Service Level Agreement (SLA). A mandatory 5% bid bond or security is required. Submissions are due by February 2, 2026, following a weather-related extension.
Three bound copies of proposal, Electronic copy, Vendor certificates, References, SLA, Workflow chart, Resumes of key staff
RFP pricing, compliance with specifications, references, experience, submittal compliance
Hear what Oak Park ESD 97 plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Oak Park Elementary School District 97 is soliciting proposals for a comprehensive district-wide copier and services solution.
The procurement is divided into two sections: an overall fleet solution for 12 locations and secondary requirements for a centralized print shop. The fleet scope includes approximately 67 multifunctional devices (MFDs) ranging from 36 to 80 PPM, featuring secure print workflow software, Google SSO integration, and serverless cloud print management. The print shop requirements include high-volume black and white production copiers (up to 200 PPM), color production units, and booklet makers. Proposals must include maintenance, training, and a Service Level Agreement (SLA). A mandatory 5% bid bond or security is required. Submissions are due by February 2, 2026, following a weather-related extension.
EVALUATION CRITERIA
5- RFP pricing
- Compliance with specifications
- References
- Experience
- Submittal compliance
REQUIRED DELIVERABLES
7- Three bound copies of proposal
- Electronic copy
- Vendor certificates
- References
- SLA
- Workflow chart
- Resumes of key staff
REQUIRED ATTACHMENTS
8- RFP Form
- Vendor Certificates
- Vendor References
- Certificate of Compliance Affidavit
- Tax Compliance Affidavit
- Anti-Collusion Affidavit
- Drug-Free Workplace Act Certificate
- Sexual Harassment Policy Certificate
- Submit to
- 260 Madison Street, Oak Park, IL 60302
- Scope location
- Oak Park, IL
- Reported agency
- Oak Park Elementary School District 97
Questions about this RFP
How do I respond to this RFP from Oak Park ESD 97?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 260 Madison Street, Oak Park, IL 60302. For questions, contact Michael Arensdorff.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Park ESD 97 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Arensdorff at (708) 524-3015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Three bound copies of proposal, Electronic copy, Vendor certificates, References, SLA, Workflow chart, Resumes of key staff. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "RFP pricing, compliance with specifications, references, experience, submittal compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Park ESD 97?
All active and historical solicitations from Oak Park ESD 97 are tracked and searchable. As a school agency, Oak Park ESD 97 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Form, Vendor Certificates, Vendor References, Certificate of Compliance Affidavit, Tax Compliance Affidavit, Anti-Collusion Affidavit, Drug-Free Workplace Act Certificate, Sexual Harassment Policy. Review the full document from Oak Park ESD 97 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Park, IL. Review the full solicitation for detailed scope requirements.