NYSED Integrated Library System (ILS) RFP 239 - 2026
New York State Department of Education | State of New YorkState · Albany, NY- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Contract term
- 5 years
- Primary contact
- John Burnett; Kayla Cronin
The 30-second brief
The New York State Education Department is procuring an Integrated Library System (ILS) to manage over 2.2 million bibliographic titles and digital collections. Proposals are due by August 4, 2026, with a 90-day implementation timeline.
Submission Documents, Technical Proposal, Cost Proposal, M/WBE Documents
Technical Criteria (70 Points), Cost Proposal
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Summary
The New York State Education Department is procuring an Integrated Library System (ILS) to manage over 2.2 million bibliographic titles and digital collections. Proposals are due by August 4, 2026, with a 90-day implementation timeline.
EVALUATION CRITERIA
Technical Criteria (70 Points), Cost Proposal
REQUIRED DELIVERABLES
4- Submission Documents
- Technical Proposal
- Cost Proposal
- M/WBE Documents
REQUIRED ATTACHMENTS
6- Submission Documents
- Technical Proposal
- Cost Proposal
- M/WBE Documents
- Appendix A
- Appendix A-1
- Submit to
- https://nysedcau.highq.com/nysedcau/renderSmartForm.action?formId=663e254e-7122-4150-9b89-4eb7e1220253
- Duration
- 60 months
- Scope location
- New York State Education Department
- Reported agency
- New York State Education Department
Questions about this RFP
How do I respond to this RFP from New York State Department of Education | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://nysedcau.highq.com/nysedcau/renderSmartForm.action?formId=663e254e-7122-4150-9b89-4eb7e1220253. For questions, contact John Burnett; Kayla Cronin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department of Education | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Burnett; Kayla Cronin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Submission Documents, Technical Proposal, Cost Proposal, M/WBE Documents. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Criteria (70 Points), Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Education | State of New York?
All active and historical solicitations from New York State Department of Education | State of New York are tracked and searchable. As a state agency, New York State Department of Education | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Documents, Technical Proposal, Cost Proposal, M/WBE Documents, Appendix A, Appendix A-1. Review the full document from New York State Department of Education | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York State Education Department. Review the full solicitation for detailed scope requirements.