NYSDOT State Safety Oversight Program for Rail Transit Agencies RFP 2026 - C038209
New York State Department of Transportation | State of New YorkState · Albany, NY- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Shalina L. Mallory
- (518) 457-9101
The 30-second brief
The New York State Department of Transportation (NYSDOT) Public Transportation Safety Board (PTSB) is issuing a Request for Proposal (RFP) to competitively select one qualified and responsible Consultant team to provide administrative services, technical assistance, and oversight activities for the State Safety Oversight (SSO) program under Contract C038209. The program shall comply with Federal Transit Administration (FTA) regulations in 49 CFR Part 674 and Section 5329 of the Bipartisan Infrastructure Law. The selected consultant shall provide a minimum of 12 Full-Time Equivalents (FTEs) with expertise in safety audits, hazard and accident investigations, State Safety Oversight Program Standard (SSOPS) management, risk-based inspections, and rail transit agency (RTA) oversight including MTA New York City Transit, Long Island Rail Road, Metro-North Railroad, and Niagara Frontier Transportation Authority. The proposal submission deadline is October 7, 2026, at 10:00 A.M. ET. The base contract term is three years with two optional one-year extensions.
Experience of Consultant and Key Personnel (21 Points), Quality of Proposal (10 Points), Approach Scope of Services and Schedule (10 Points), Organization and Staffing (9 Points), Cost (20%), Technical Demonstrations/Interviews (30%)
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Summary
The New York State Department of Transportation (NYSDOT) Public Transportation Safety Board (PTSB) is issuing a Request for Proposal (RFP) to competitively select one qualified and responsible Consultant team to provide administrative services, technical assistance, and oversight activities for the State Safety Oversight (SSO) program under Contract C038209.
The program shall comply with Federal Transit Administration (FTA) regulations in 49 CFR Part 674 and Section 5329 of the Bipartisan Infrastructure Law. The selected consultant shall provide a minimum of 12 Full-Time Equivalents (FTEs) with expertise in safety audits, hazard and accident investigations, State Safety Oversight Program Standard (SSOPS) management, risk-based inspections, and rail transit agency (RTA) oversight including MTA New York City Transit, Long Island Rail Road, Metro-North Railroad, and Niagara Frontier Transportation Authority. The proposal submission deadline is October 7, 2026, at 10:00 A.M. ET. The base contract term is three years with two optional one-year extensions.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Signed Cover Letter on Official Company Letterhead
- Table of Contents
- Narrative Description
- Experience
- Approach Scope of Services and Schedule
- Organization and Staffing
- Attachment 11 Key Personnel References
- Attachment 15 Cost Proposal Workbook
- Vendor Responsibility Questionnaire
- Attachment 2 Consultant Information
- Attachment 3 Procurement Lobbying Act Certification Form
- Attachment 4 Consultant Certification Form
REQUIRED STAFFING
4- Submit to
- https://mysend.ny.gov
- Duration
- 60 months
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Transportation
Questions about this RFP
How do I respond to this RFP from New York State Department of Transportation | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://mysend.ny.gov. For questions, contact Shalina L. Mallory.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Department of Transportation | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shalina L. Mallory at (518) 457-9101. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Engineer, Inspectors, Principal Analyst. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of Consultant and Key Personnel (21 Points), Quality of Proposal (10 Points), Approach Scope of Services and Schedule (10 Points), Organization and Staffing (9 Points), Cost (20%), Technica..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Transportation | State of New York?
All active and historical solicitations from New York State Department of Transportation | State of New York are tracked and searchable. As a state agency, New York State Department of Transportation | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Letter on Official Company Letterhead, Table of Contents, Narrative Description, Experience, Approach Scope of Services and Schedule, Organization and Staffing, Attachment 11 Key Personne. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Department of Transportation | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.