NYS Department of Corrections and Community Supervision - Flat Bedsheets & Pillowcases - IFB 0626 (2026)
New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New YorkState · Albany, NY- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 3 years
- Primary contact
- Melissa Jones
- (518) 436-6321
The 30-second brief
The NYS Department of Corrections and Community Supervision, Division of Industries (Corcraft) is soliciting bids to establish a contract for flat bedsheets and pillowcases, per detailed specifications. Fabric specifications require white poly/cotton blend T130 flat sheets (54"-66" W x 99"-106" L) and pillowcases (20" W x 32" L) with maximum 5% shrinkage. Estimated annual quantities are 6,000 dozen flat sheets and 4,000 dozen pillowcases for a contract period from November 1, 2026 through October 31, 2029 with renewal options. Bids are due by October 14, 2026 at 2:00 PM, with written vendor questions due by September 28, 2026. Award will be made by grand total lot to the lowest responsive and responsible bidder.
1. Flat Bedsheets (6,000/dz. annual estimated quantity) 2. Pillowcases (4,000/dz. annual estimated quantity)
Lowest responsive and responsible bidder by Grand Total Lot
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Summary
The NYS Department of Corrections and Community Supervision, Division of Industries (Corcraft) is soliciting bids to establish a contract for flat bedsheets and pillowcases, per detailed specifications.
Fabric specifications require white poly/cotton blend T130 flat sheets (54"-66" W x 99"-106" L) and pillowcases (20" W x 32" L) with maximum 5% shrinkage. Estimated annual quantities are 6,000 dozen flat sheets and 4,000 dozen pillowcases for a contract period from November 1, 2026 through October 31, 2029 with renewal options. Bids are due by October 14, 2026 at 2:00 PM, with written vendor questions due by September 28, 2026. Award will be made by grand total lot to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
Lowest responsive and responsible bidder by Grand Total Lot
REQUIRED DELIVERABLES
2- Flat Bedsheets (6,000/dz. annual estimated quantity)
- Pillowcases (4,000/dz. annual estimated quantity)
REQUIRED ATTACHMENTS
22- Bid Submission Checklist
- IFB Cover Page
- Bid Price Page(s)
- Signed copies of any addenda
- Use of Service-Disabled Veteran-Owned Business Enterprise in Contract Performance
- Encouraging Use of NYS Businesses in Contract Performance
- Vendor Responsibility Questionnaire
- Certificate of Insurance
- Proof of Compliance with NYS Workers' Compensation Coverage Requirements
- Proof of Compliance with NYS Disability Benefits Coverage Requirements
- Bidder Questions
- Manufacturer's Certificate(s)
- Certificate of Manufacture
- EO 177 Certification
- SFL 139-l Certification
- Bidder Compliance & Understanding of SFL 139-j and 139-k
- Tax and Finance Form ST-220-CA
- DOCCS M/WBE - EEO Policy Statement
- EEO Staffing Plan
- Gender-Based Violence and the Workplace
- M/WBE Utilization Plan (Form 100)
- Complete literature and specifications for all items offered
- Submit to
- NYS Department of Corrections and Community Supervision, Division of Industries, 550 Broadway, Albany, NY 12204
- Scope location
- Albany, NY
- Reported agency
- NYS Department of Corrections and Community Supervision
Questions about this IFB
How do I respond to this IFB from New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: NYS Department of Corrections and Community Supervision, Division of Industries, 550 Broadway, Albany, NY 12204. For questions, contact Melissa Jones.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Jones at (518) 436-6321. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. Flat Bedsheets (6,000/dz. annual estimated quantity) 2. Pillowcases (4,000/dz. annual estimated quantity). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder by Grand Total Lot" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York?
All active and historical solicitations from New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York are tracked and searchable. As a state agency, New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submission Checklist, IFB Cover Page, Bid Price Page(s), Signed copies of any addenda, Use of Service-Disabled Veteran-Owned Business Enterprise in Contract Performance, Encouraging Use of NYS Bus. Review the full document from New York State Corcraft Products (Department of Correctional Services, Division of Industries) | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.