Northwestern Oklahoma State University - Campus HVAC Upgrades RFP - 2026
Northwestern Oklahoma State UniversityHigher Ed · Alva, OK- Due
- Aug 6, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Primary contact
- Lisa Vermillion
- (580) 327-8535
The 30-second brief
Northwestern Oklahoma State University is seeking proposals from licensed and qualified HVAC vendors to update HVAC units located on the Alva Campus, along with any potential electrical or plumbing needed to make units operational. The scope includes replacement of a 1-ton heat pump with water coil in the Science building chemical storage room, replacement of a 3-ton split system in the Industrial Education building Academic Success Center east room, replacement of a 10 or 12-ton condenser unit to fan coil in the Education building room 209, and replacement of a 3-ton condenser unit for split system in the Coronado Cafeteria back offices. A pre-planning meeting is scheduled for Thursday, July 30th, 2026 at 9 am at the JR Holder Wellness Center. Sealed proposals are due by August 6, 2026 at 3:15 pm, submitted by mail or in-person to the Director of Purchasing at 709 Oklahoma Blvd, Alva, OK 73717. Vendors must provide company profile details, experience, licenses, and insurance certificates.
Replacement of 1-ton heat pump with water coil located in Science bldg. chemical storage room, Replacement of 3-ton split system located in the Industrial Education bldg. Academic Success Center east room, Replacement of 10 or 12-ton Condenser unit to fan coil for split system located in Education bldg. room 209, Replacement of 3-ton Condenser unit for split system located in Coronado Cafeteria back offices
Experience and reputation of the vendor, Selection and pricing of project, Proposed timeline of completion, Ability to meet legal and insurance requirements
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Summary
Northwestern Oklahoma State University is seeking proposals from licensed and qualified HVAC vendors to update HVAC units located on the Alva Campus, along with any potential electrical or plumbing needed to make units operational.
The scope includes replacement of a 1-ton heat pump with water coil in the Science building chemical storage room, replacement of a 3-ton split system in the Industrial Education building Academic Success Center east room, replacement of a 10 or 12-ton condenser unit to fan coil in the Education building room 209, and replacement of a 3-ton condenser unit for split system in the Coronado Cafeteria back offices. A pre-planning meeting is scheduled for Thursday, July 30th, 2026 at 9 am at the JR Holder Wellness Center. Sealed proposals are due by August 6, 2026 at 3:15 pm, submitted by mail or in-person to the Director of Purchasing at 709 Oklahoma Blvd, Alva, OK 73717. Vendors must provide company profile details, experience, licenses, and insurance certificates.
EVALUATION CRITERIA
4- Experience and reputation of the vendor
- Selection and pricing of project
- Proposed timeline of completion
- Ability to meet legal and insurance requirements
REQUIRED DELIVERABLES
Replacement of 1-ton heat pump with water coil located in Science bldg. chemical storage room, Replacement of 3-ton split system located in the Industrial Education bldg. Academic Success Center east room, Replacement of 10 or 12-ton Condenser unit to fan coil for split system located in Education bldg. room 209, Replacement of 3-ton Condenser unit for split system located in Coronado Cafeteria back offices
REQUIRED ATTACHMENTS
insurance certificates
- Submit to
- Director of Purchasing 709 Oklahoma Blvd Alva OK 73717
- Scope location
- Alva, OK
Questions about this RFP
How do I respond to this RFP from Northwestern Oklahoma State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Director of Purchasing 709 Oklahoma Blvd Alva OK 73717. For questions, contact Lisa Vermillion.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northwestern Oklahoma State University in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Vermillion at (580) 327-8535. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement of 1-ton heat pump with water coil located in Science bldg. chemical storage room, Replacement of 3-ton split system located in the Industrial Education bldg. Academic Success Center east room, Replacement of 10 or 12-ton Condenser unit to fan coil for split system located in Education b. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation of the vendor, Selection and pricing of project, Proposed timeline of completion, Ability to meet legal and insurance requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northwestern Oklahoma State University?
All active and historical solicitations from Northwestern Oklahoma State University are tracked and searchable. As a higher ed agency, Northwestern Oklahoma State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: insurance certificates. Review the full document from Northwestern Oklahoma State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alva, OK. Review the full solicitation for detailed scope requirements.