Northumberland Public Library Category 2 Equipment RFP 270002413 - 2027
Northumberland CountyCounty · Northumberland County, VA- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 21, 2026
- Contract term
- 2 years
- Primary contact
- Jane Blue
- (804) 580-5051
The 30-second brief
Northumberland Public Library is seeking proposals for E-Rate eligible Category 2 equipment, internal connections, switches, routers, antennas, connectors, and managed internal broadband services for FY2027 under FCC Form 470 application number 270002413. The scope includes Ubiquiti or equivalent hardware such as Dream Machine Special Edition, Pro Max 24 PoE switches, and Ultra 210W switches for the main library branch and bookmobile in Heathsville, Virginia. Proposals are due by November 18, 2026, and must be submitted via email to all designated Form 470 contacts. The contract term prefers a multi-year agreement from April 1, 2027 to September 30, 2029. Evaluation is based primarily on the cost of E-Rate eligible services, along with technical compliance, functionality, and vendor experience.
Switches, Routers, Antennas, Connectors, Software and licenses, Ubiquiti UDM-SE Dream Machine Special Edition, Pro Max 24 PoE, USW-Ultra-210W
Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality, compatibility with existing network infrastructure, applicant's prior experience with vendor, completeness of proposal response
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Summary
Northumberland Public Library is seeking proposals for E-Rate eligible Category 2 equipment, internal connections, switches, routers, antennas, connectors, and managed internal broadband services for FY2027 under FCC Form 470 application number 270002413.
The scope includes Ubiquiti or equivalent hardware such as Dream Machine Special Edition, Pro Max 24 PoE switches, and Ultra 210W switches for the main library branch and bookmobile in Heathsville, Virginia. Proposals are due by November 18, 2026, and must be submitted via email to all designated Form 470 contacts. The contract term prefers a multi-year agreement from April 1, 2027 to September 30, 2029. Evaluation is based primarily on the cost of E-Rate eligible services, along with technical compliance, functionality, and vendor experience.
EVALUATION CRITERIA
6- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Technical compliance/functionality
- Compatibility with existing network infrastructure
- Applicant's prior experience with vendor
- Completeness of proposal response
REQUIRED DELIVERABLES
8- Switches
- Routers
- Antennas
- Connectors
- Software and licenses
- Ubiquiti UDM-SE Dream Machine Special Edition
- Pro Max 24 PoE
- USW-Ultra-210W
REQUIRED ATTACHMENTS
5- Applicant name
- Form 470 number
- SPIN
- Service provider's terms and conditions
- Completed Pricing Attachment in xlsx format
- Submit to
- [email protected], [email protected], [email protected]
- Duration
- 30 months
- Scope location
- Heathsville, VA
- Reported agency
- Northumberland Public Library
Questions about this RFP
How do I respond to this RFP from Northumberland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected]. For questions, contact Jane Blue.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northumberland County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jane Blue at (804) 580-5051. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Switches, Routers, Antennas, Connectors, Software and licenses, Ubiquiti UDM-SE Dream Machine Special Edition, Pro Max 24 PoE, USW-Ultra-210W. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, technical compliance/functionality, compatibility with existing network infrastructure, applicant's prior experience with vendor, completenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northumberland County?
All active and historical solicitations from Northumberland County are tracked and searchable. As a county agency, Northumberland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN, Service provider's terms and conditions, Completed Pricing Attachment in xlsx format. Review the full document from Northumberland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Heathsville, VA. Review the full solicitation for detailed scope requirements.