26-102926 - Request for Proposals For Grant Writing and Management for Northumberland County, Virginia
Northumberland CountyCounty · Northumberland County, VA- Due
- Oct 29, 2026
- 1 day left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- E. Luttrell Tadlock
- (804) 580-7666 ext 6
The 30-second brief
Northumberland County, Virginia requests sealed proposals for professional grant writing, grant administration, and grant management services on a contractual basis under RFP #26-102926. The selected contractor will support capital improvements, public safety, community development, and strategic initiatives by identifying grant opportunities, writing and developing applications, preparing budgets, managing post-award administration, assisting with federal systems like SAM.gov, FEMA GO, and Grants.gov, and providing multi-year grant planning. Services may be structured on an ongoing, project-based, or retainer basis. The submission deadline is October 29, 2026, at 2:00 PM, with written questions due by October 23, 2026. The initial contract term is one year, with up to four additional one-year renewal options. Evaluation is based on technical approach, qualifications, relevant Virginia local government experience, management approach, references, and cost.
Understanding of County needs and proposed technical approach: 25, Qualifications and experience of the individual/firm and assigned personnel: 25, Relevant experience with Virginia local governments, rural counties, and applicable grant programs: 20, Management approach, availability, responsiveness, and quality control: 10, References and demonstrated results: 10, Cost and value of the proposed services: 10
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Summary
Northumberland County, Virginia requests sealed proposals for professional grant writing, grant administration, and grant management services on a contractual basis under RFP #26-102926.
The selected contractor will support capital improvements, public safety, community development, and strategic initiatives by identifying grant opportunities, writing and developing applications, preparing budgets, managing post-award administration, assisting with federal systems like SAM.gov, FEMA GO, and Grants.gov, and providing multi-year grant planning. Services may be structured on an ongoing, project-based, or retainer basis. The submission deadline is October 29, 2026, at 2:00 PM, with written questions due by October 23, 2026. The initial contract term is one year, with up to four additional one-year renewal options. Evaluation is based on technical approach, qualifications, relevant Virginia local government experience, management approach, references, and cost.
EVALUATION CRITERIA
11- Understanding of County needs and proposed technical approach: 25
- Qualifications and experience of the individual/firm and assigned personnel: 25
- Relevant experience with Virginia local governments
- Rural counties
- Applicable grant programs: 20
- Management approach
- Availability
- Responsiveness
- Quality control: 10
- References and demonstrated results: 10
- Cost and value of the proposed services: 10
- Submit to
- Northumberland County; c/o Luttrell Tadlock; 72 Monument Pl./P.O. Box 129; Heathsville, VA 22473
- Duration
- 60 months
- Scope location
- Heathsville, VA
Questions about this RFP
How do I respond to this RFP from Northumberland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Submissions should be delivered to: Northumberland County; c/o Luttrell Tadlock; 72 Monument Pl./P.O. Box 129; Heathsville, VA 22473. For questions, contact E. Luttrell Tadlock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northumberland County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E. Luttrell Tadlock at (804) 580-7666 ext 6. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of County needs and proposed technical approach: 25, Qualifications and experience of the individual/firm and assigned personnel: 25, Relevant experience with Virginia local governments,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northumberland County?
All active and historical solicitations from Northumberland County are tracked and searchable. As a county agency, Northumberland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Northumberland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Heathsville, VA. Review the full solicitation for detailed scope requirements.