Northumberland County - Timber Sale and Management Services - RFP# 26-111026 (2026)
Northumberland CountyCounty · Northumberland County, VA- Due
- Nov 10, 2026
- 13 days left
- Posted
- Oct 15, 2026
- Primary contact
- Luttrell Tadlock
The 30-second brief
Northumberland County, Virginia seeks proposals from qualified professional firms for timber consultation, sale administration, and management services on County-owned properties and parcels. The scope of work includes timber inventories, cruises, species and volume valuation, market-value estimates, forest and timber management plans, stand improvement recommendations, undergrowth and invasive-species control, harvesting strategy, environmental and wetland protection, timber sale preparation, marketing, and oversight of harvesting operations. Proposals are due by November 10, 2026, at 2:00 PM, with written questions accepted until October 30, 2026. Required submissions include a completed cover sheet, proof of authority to transact business in Virginia, and signed addenda acknowledgments. Evaluation criteria include cost and overall value (35 points), technical experience and qualifications (25 points), experience managing comparable timber assets and acreage (25 points), and suitability, completeness, and clarity of the proposal (15 points).
Cost and overall value (35), Technical experience and qualifications (25), Experience managing comparable timber assets and acreage (25), Suitability, completeness, and clarity of the overall proposal (15)
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Summary
Northumberland County, Virginia seeks proposals from qualified professional firms for timber consultation, sale administration, and management services on County-owned properties and parcels.
The scope of work includes timber inventories, cruises, species and volume valuation, market-value estimates, forest and timber management plans, stand improvement recommendations, undergrowth and invasive-species control, harvesting strategy, environmental and wetland protection, timber sale preparation, marketing, and oversight of harvesting operations. Proposals are due by November 10, 2026, at 2:00 PM, with written questions accepted until October 30, 2026. Required submissions include a completed cover sheet, proof of authority to transact business in Virginia, and signed addenda acknowledgments. Evaluation criteria include cost and overall value (35 points), technical experience and qualifications (25 points), experience managing comparable timber assets and acreage (25 points), and suitability, completeness, and clarity of the proposal (15 points).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
3- GENERAL FORM AND PROPOSAL COVER SHEET FORM
- Proof of Authority to Transact Business in Virginia form
- Addendum acknowledgments
- Submit to
- Northumberland County; c/o Luttrell Tadlock; 72 Monument Pl./P.O. Box 129; Heathsville, VA 22473
- Scope location
- Northumberland County, VA
Questions about this RFP
How do I respond to this RFP from Northumberland County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Northumberland County; c/o Luttrell Tadlock; 72 Monument Pl./P.O. Box 129; Heathsville, VA 22473. For questions, contact Luttrell Tadlock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northumberland County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luttrell Tadlock. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and overall value (35), Technical experience and qualifications (25), Experience managing comparable timber assets and acreage (25), Suitability, completeness, and clarity of the overall proposal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northumberland County?
All active and historical solicitations from Northumberland County are tracked and searchable. As a county agency, Northumberland County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: GENERAL FORM AND PROPOSAL COVER SHEET FORM, Proof of Authority to Transact Business in Virginia form, Addendum acknowledgments. Review the full document from Northumberland County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Northumberland County, VA. Review the full solicitation for detailed scope requirements.