North Weld County Water District Customer Information System Selection RFP 2025
North Weld County Water DistrictUtility District · Lucerne, CO- Due
- Jan 6, 2026
- Deadline passed
- Posted
- Nov 24, 2025
- Contract term
- 3 years
- Primary contact
- Bernie Frias
The 30-second brief
North Weld County Water District is seeking proposals for a new Customer Information System (CIS) to replace its current legacy system. The project aims to implement a modernized CIS with improved functionality, efficiency, and automation, adopting industry best practices, establishing formal documentation, and minimizing manual processes.
Proposal response, Attachment A - Bidder Forms, Attachment B - Pricing Forms, Attachment C - Requirements
Minimum criteria (client software installations, RFP response timeliness, response authorization, response completeness), Round 2 evaluation (functional/technical requirements, implementation approach/support, bidder capabilities, cost considerations), Round 3 evaluation (functional/technical requirements, implementation approach/support, bidder capabilities, cost considerations)
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Summary
North Weld County Water District is seeking proposals for a new Customer Information System (CIS) to replace its current legacy system.
The project aims to implement a modernized CIS with improved functionality, efficiency, and automation, adopting industry best practices, establishing formal documentation, and minimizing manual processes.
EVALUATION CRITERIA
Minimum criteria (client software installations, RFP response timeliness, response authorization, response completeness), Round 2 evaluation (functional/technical requirements, implementation approach/support, bidder capabilities, cost considerations), Round 3 evaluation (functional/technical requirements, implementation approach/support, bidder capabilities, cost considerations)
REQUIRED DELIVERABLES
4- Proposal response
- Attachment A - Bidder Forms
- Attachment B - Pricing Forms
- Attachment C - Requirements
REQUIRED ATTACHMENTS
Attachment A – NWCWD CIS System Selection - Bidder Forms.docx, Attachment B – NWCWD CIS System Selection – Pricing Forms.xlsx, Attachment C – NWCWD CIS System Selection – Requirements.xlsx
- Scope location
- North Weld County, Colorado
Questions about this RFP
How do I respond to this RFP from North Weld County Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Bernie Frias.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including North Weld County Water District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bernie Frias. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal response, Attachment A - Bidder Forms, Attachment B - Pricing Forms, Attachment C - Requirements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Minimum criteria (client software installations, RFP response timeliness, response authorization, response completeness), Round 2 evaluation (functional/technical requirements, implementation approach..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from North Weld County Water District?
All active and historical solicitations from North Weld County Water District are tracked and searchable. As a utility district agency, North Weld County Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – NWCWD CIS System Selection - Bidder Forms.docx, Attachment B – NWCWD CIS System Selection – Pricing Forms.xlsx, Attachment C – NWCWD CIS System Selection – Requirements.xlsx. Review the full document from North Weld County Water District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Weld County, Colorado. Review the full solicitation for detailed scope requirements.