Norristown Area School District Grounds Maintenance RFP 122025-12026
Norristown Area SDSchool · Norristown, PA- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 15, 2025
- Contract term
- 1 year
- Primary contact
- Jeffrey Cardwell
The 30-second brief
Norristown Area School District is soliciting proposals for comprehensive Grounds Maintenance and Athletic Field Services. The contract will be for one year with an option to renew for four additional one-year terms.
Proposal Form, Pricing Workbook (Exhibit E), Statement of Qualifications and Experience, Organizational Chart and Staffing Plan, Supervisor Qualifications, Equipment and Vehicle List, Client References, Required Certifications, Affidavits, And Forms
Firm experience and qualifications, Staffing, supervision, and technical approach, Equipment and resources, Past performance and references, Cost and overall value
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Summary
Norristown Area School District is soliciting proposals for comprehensive Grounds Maintenance and Athletic Field Services. The contract will be for one year with an option to renew for four additional one-year terms.
EVALUATION CRITERIA
7- Firm experience and qualifications
- Staffing
- Supervision
- Technical approach
- Equipment and resources
- Past performance and references
- Cost and overall value
REQUIRED DELIVERABLES
10- Proposal Form
- Pricing Workbook (Exhibit E)
- Statement of Qualifications and Experience
- Organizational Chart and Staffing Plan
- Supervisor Qualifications
- Equipment and Vehicle List
- Client References
- Required Certifications
- Affidavits
- Forms
REQUIRED ATTACHMENTS
5- Exhibit A - Routine Grounds Maintenance Services
- Exhibit B - Routine Fields Maintenance Services
- Exhibit C – Map of Athletic Fields
- Exhibit D- Common Area Mowing
- Exhibit E – Pricing Workbook
- Submit to
- 401 N. Whitehall Road, Norristown Pa., 19403 and or electronically submit bid response to Jeffrey Cardwell at [email protected]
- Duration
- 48 months
- Scope location
- Norristown, PA
- Reported agency
- Norristown Area School District
Questions about this RFP
How do I respond to this RFP from Norristown Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 401 N. Whitehall Road, Norristown Pa., 19403 and or electronically submit bid response to Jeffrey Cardwell at [email protected]. For questions, contact Jeffrey Cardwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Norristown Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey Cardwell. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Form, Pricing Workbook (Exhibit E), Statement of Qualifications and Experience, Organizational Chart and Staffing Plan, Supervisor Qualifications, Equipment and Vehicle List, Client References, Required Certifications, Affidavits, And Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm experience and qualifications, Staffing, supervision, and technical approach, Equipment and resources, Past performance and references, Cost and overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Norristown Area SD?
All active and historical solicitations from Norristown Area SD are tracked and searchable. As a school agency, Norristown Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Routine Grounds Maintenance Services, Exhibit B - Routine Fields Maintenance Services, Exhibit C – Map of Athletic Fields, Exhibit D- Common Area Mowing, Exhibit E – Pricing Workbook. Review the full document from Norristown Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norristown, PA. Review the full solicitation for detailed scope requirements.