Newaygo County Michigan Postage Meter/Mailing System Request for Bids 2026
Newaygo CountyCounty · White Cloud, MI- Due
- Sep 9, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Sandi Christoffersen
The 30-second brief
Newaygo County is soliciting sealed bids for the purchase of a postage meter/mailing system for its Administration Building. The system must handle approximately 10,000 pieces monthly and include a 30-pound scale and power stacker.
Bid Form, Narrative (overview/staff/plan), Three references, Detailed costs, Proof of insurance
Company qualifications, Staff experience, Past performance, Cost reasonableness, Cost competitiveness, References
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Summary
Newaygo County is soliciting sealed bids for the purchase of a postage meter/mailing system for its Administration Building. The system must handle approximately 10,000 pieces monthly and include a 30-pound scale and power stacker.
EVALUATION CRITERIA
6- Company qualifications
- Staff experience
- Past performance
- Cost reasonableness
- Cost competitiveness
- References
REQUIRED DELIVERABLES
5- Bid Form
- Narrative (overview/staff/plan)
- Three references
- Detailed costs
- Proof of insurance
REQUIRED ATTACHMENTS
Bid Form, Proof of insurance
- Submit to
- 1087 E Newell Street, PO Box 885, White Cloud, MI 49349
- Scope location
- White Cloud, MI
Questions about this BID
How do I respond to this Bid from Newaygo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1087 E Newell Street, PO Box 885, White Cloud, MI 49349. For questions, contact Sandi Christoffersen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Newaygo County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sandi Christoffersen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Narrative (overview/staff/plan), Three references, Detailed costs, Proof of insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company qualifications, Staff experience, Past performance, Cost reasonableness, Cost competitiveness, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newaygo County?
All active and historical solicitations from Newaygo County are tracked and searchable. As a county agency, Newaygo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Proof of insurance. Review the full document from Newaygo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: White Cloud, MI. Review the full solicitation for detailed scope requirements.