Newark Board of Education Conference Venue - Request for Bid 10364 (2026)
Newark Public School DistrictSchool · Newark, NJ- Due
- Nov 25, 2026
- 13 days left
- Posted
- Nov 9, 2026
- Contract term
- 2 years
The 30-second brief
The Newark Board of Education seeks bids from conference venues to host multiple District-sponsored events during the 2026-2027 and 2027-2028 school years, supporting professional learning, family engagement, and community outreach. Anticipated events include Written Out Loud Publishing Event, A Celebration of Student Voices 3rd Grade Poetry and Artwork Showcase, Teen Arts and Young Artists Exhibitions, and Week of the Young Child. Bidders must accommodate at least 600 standing attendees, provide at least 150 parking spaces, one large area for 150 people with round tables, six breakout rooms for up to 25 people each, a lobby area for exhibits, audio system, wireless internet, a minimum of 6 wireless microphones, and podium/stage area. Submission deadline is Wednesday, November 25, 2026, at 12:00 p.m. EST via https://npssourcing.com/, with a virtual pre-submission meeting scheduled for Friday, November 13, 2026, and questions due by November 13, 2026.
Lowest responsive and responsible bidder
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Summary
The Newark Board of Education seeks bids from conference venues to host multiple District-sponsored events during the 2026-2027 and 2027-2028 school years, supporting professional learning, family engagement, and community outreach.
Anticipated events include Written Out Loud Publishing Event, A Celebration of Student Voices 3rd Grade Poetry and Artwork Showcase, Teen Arts and Young Artists Exhibitions, and Week of the Young Child. Bidders must accommodate at least 600 standing attendees, provide at least 150 parking spaces, one large area for 150 people with round tables, six breakout rooms for up to 25 people each, a lobby area for exhibits, audio system, wireless internet, a minimum of 6 wireless microphones, and podium/stage area. Submission deadline is Wednesday, November 25, 2026, at 12:00 p.m. EST via https://npssourcing.com/, with a virtual pre-submission meeting scheduled for Friday, November 13, 2026, and questions due by November 13, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
13- Signed Bid Submission Form
- Political Contribution Disclosure Form
- Statement of Ownership Disclosure Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Disclosure of Investment Activities in Iran
- Non-Collusion Affidavit
- Newark Board of Education Vendor Set-Up Form
- List of Exhibits and Galleries
- Approved list of caterers
- Method of operation for booking
- W9
- New Jersey Business Registration Certificate
- Certificate of Employee Information/ AA-302
- Submit to
- https://npssourcing.com/
- Scope location
- Newark, NJ
- Reported agency
- Newark Board of Education
Questions about this BID
How do I respond to this Bid from Newark Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://npssourcing.com/.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Newark Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newark Public School District?
All active and historical solicitations from Newark Public School District are tracked and searchable. As a school agency, Newark Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Bid Submission Form, Political Contribution Disclosure Form, Statement of Ownership Disclosure Form, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Disclosure o. Review the full document from Newark Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newark, NJ. Review the full solicitation for detailed scope requirements.