New York State OGS Rockwell Automation Equipment Support and Services RFP 3109 - 2026
New York State Office of General Services | State of New YorkState · Albany, NY- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Contract term
- 5 years
- Primary contact
- John Manion
- (518) 486-3990
The 30-second brief
The New York State Office of General Services (OGS) is soliciting proposals for comprehensive equipment service and maintenance of the Rockwell Automation System (SCADA) used at the Central Air Conditioning Plant and River Front Pumping Station. The scope includes daily, quarterly, and annual maintenance of PLCs, HMI, engineering stations, and historian servers, as well as emergency 24/7 on-site response within one hour. The contract requires two full-time on-site technicians (one Controls Engineer and one Controls Technician) with specific certifications and experience in FactoryTalk View SE, FactoryTalk Historian, and Allen Bradley ControlLogix. A mandatory site visit is scheduled for August 14, 2026, at 9:30 AM ET at the Empire State Plaza in Albany. Proposals are due by September 25, 2026, and the contract term is five years, from March 14, 2027, through March 13, 2032.
Technical Proposal, Cost Proposal, Administrative Proposal, Staffing Plan, Operational Plan
Technical Evaluation (70%), Cost Proposal Evaluation (30%), MWBE/SDVOB/SBE Status (3.5% bonus)
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Summary
The New York State Office of General Services (OGS) is soliciting proposals for comprehensive equipment service and maintenance of the Rockwell Automation System (SCADA) used at the Central Air Conditioning Plant and River Front Pumping Station.
The scope includes daily, quarterly, and annual maintenance of PLCs, HMI, engineering stations, and historian servers, as well as emergency 24/7 on-site response within one hour. The contract requires two full-time on-site technicians (one Controls Engineer and one Controls Technician) with specific certifications and experience in FactoryTalk View SE, FactoryTalk Historian, and Allen Bradley ControlLogix. A mandatory site visit is scheduled for August 14, 2026, at 9:30 AM ET at the Empire State Plaza in Albany. Proposals are due by September 25, 2026, and the contract term is five years, from March 14, 2027, through March 13, 2032.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Technical Proposal
- Cost Proposal
- Administrative Proposal
- Staffing Plan
- Operational Plan
REQUIRED ATTACHMENTS
10- Appendix A (Standard Clauses)
- Appendix B (Required Forms)
- Appendix C (Sample Contract)
- Appendix D (Insurance Requirements)
- Appendix E (MWBE and EEO Requirements)
- Attachment 1 (Cost Proposal Form)
- Attachment 2 (Proof of Minimum Proposer Qualifications)
- Attachment 3 (Additional Services Authorization)
- Attachment 4 (Use of State Tools and Equipment Request)
- Attachment 5 (ESP Concourse Map)
REQUIRED STAFFING
3- Scope location
- Albany, NY
- Reported agency
- New York State Office of General Services
Questions about this RFP
How do I respond to this RFP from New York State Office of General Services | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact John Manion.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Office of General Services | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Manion at (518) 486-3990. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Controls Engineer, Controls Technician, Electrician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Administrative Proposal, Staffing Plan, Operational Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Evaluation (70%), Cost Proposal Evaluation (30%), MWBE/SDVOB/SBE Status (3.5% bonus)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Office of General Services | State of New York?
All active and historical solicitations from New York State Office of General Services | State of New York are tracked and searchable. As a state agency, New York State Office of General Services | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Standard Clauses), Appendix B (Required Forms), Appendix C (Sample Contract), Appendix D (Insurance Requirements), Appendix E (MWBE and EEO Requirements), Attachment 1 (Cost Proposal Form). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New York State Office of General Services | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.