New York State Department of Health Webcasting Services IFB C042971 - 2026
New York State Department of Health | State of New YorkState · Albany, NY- Due
- May 28, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 4 years
- Primary contact
- Colleen Leonard
- (518) 505-8352
The 30-second brief
The New York State Department of Health is seeking competitive bids from qualified organizations to provide full-service webcasting for the Public Health and Health Planning Council (PHHPC) webcasting meetings. The contractor will provide full-service webcasting for an average of 15 regularly scheduled meetings per year, including audio-visual media carts, robotic cameras, microphones, video conference services, content management, online viewing, and real-time sub-titles with transcription and CART services. The contract term is four years, with an anticipated start date of January 1, 2027. Bids are due by May 28, 2026, and written questions are due by April 29, 2026. The procurement requires bidders to have a minimum of 3 years of experience providing webcasting services for public meetings, hearings, or council meetings, and awards will be made to the responsible and responsive bidder offering the lowest total bid price.
Lowest total bid price
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Summary
The New York State Department of Health is seeking competitive bids from qualified organizations to provide full-service webcasting for the Public Health and Health Planning Council (PHHPC) webcasting meetings.
The contractor will provide full-service webcasting for an average of 15 regularly scheduled meetings per year, including audio-visual media carts, robotic cameras, microphones, video conference services, content management, online viewing, and real-time sub-titles with transcription and CART services. The contract term is four years, with an anticipated start date of January 1, 2027. Bids are due by May 28, 2026, and written questions are due by April 29, 2026. The procurement requires bidders to have a minimum of 3 years of experience providing webcasting services for public meetings, hearings, or council meetings, and awards will be made to the responsible and responsive bidder offering the lowest total bid price.
EVALUATION CRITERIA
Lowest total bid price
REQUIRED ATTACHMENTS
16- Attachment 1
- Attachment 3
- Attachment 4
- Attachment 5 - Form 4
- Attachment 5 - Form 5
- Attachment 6
- Attachment 7
- Attachment 9
- Attachment 11
- Attachment 12
- Attachment 14
- Bid Form (Attachment B)
- Sales and Compensating Use Tax Certification
- State Finance Law Consultant Disclosure
- FOIL
- Gender-Based Violence and the Workplace Certification
- Submit to
- [email protected]
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Health
Questions about this IFB
How do I respond to this IFB from New York State Department of Health | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Colleen Leonard.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including New York State Department of Health | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colleen Leonard at (518) 505-8352. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total bid price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Department of Health | State of New York?
All active and historical solicitations from New York State Department of Health | State of New York are tracked and searchable. As a state agency, New York State Department of Health | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Attachment 3, Attachment 4, Attachment 5 - Form 4, Attachment 5 - Form 5, Attachment 6, Attachment 7, Attachment 9, Attachment 11, Attachment 12, Attachment 14, Bid Form (Attachment B),. Review the full document from New York State Department of Health | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.