New Mexico School for the Deaf - Cash Reconciliation of Financial Transactions - RFP# NMSD 2026-001 (2025)
New Mexico School for the Deaf | State of New MexicoState · Santa Fe, NM- Due
- Jan 26, 2026
- Deadline passed
- Posted
- Dec 29, 2025
- Contract term
- 1 year
- Primary contact
- Teresa Casias
- (505) 476-6305
The 30-second brief
The New Mexico School for the Deaf is seeking bids from a Certified Public Accountant (CPA) to perform a cash reconciliation of financial transactions for the period July 1, 2022 through June 30, 2025. The scope includes validating that all cash transactions are properly recorded and fully reconciled to the General Ledger across all funds and bank accounts, identifying, quantifying, and correcting errors, conducting forensic cash testing, interviewing staff, and recommending internal controls and standard operating procedures (SOP). The project is budgeted at a maximum amount of $50,000. Proposals are due by January 26, 2026, at 5:00 PM MST, and must be submitted electronically via email to [email protected].
Reconciliation Workbooks, Correcting Journal Entries, Fraud Risk Assessment, Controls & SOP Package, Auditor Evidence Pack, Management Summary, Exit Meeting
Cost (20 points), Qualifications (40 points), Approach (30 points), References (10 points)
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Summary
The New Mexico School for the Deaf is seeking bids from a Certified Public Accountant (CPA) to perform a cash reconciliation of financial transactions for the period July 1, 2022 through June 30, 2025.
The scope includes validating that all cash transactions are properly recorded and fully reconciled to the General Ledger across all funds and bank accounts, identifying, quantifying, and correcting errors, conducting forensic cash testing, interviewing staff, and recommending internal controls and standard operating procedures (SOP). The project is budgeted at a maximum amount of $50,000. Proposals are due by January 26, 2026, at 5:00 PM MST, and must be submitted electronically via email to [email protected].
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Reconciliation Workbooks
- Correcting Journal Entries
- Fraud Risk Assessment
- Controls & SOP Package
- Auditor Evidence Pack
- Management Summary
- Exit Meeting
REQUIRED ATTACHMENTS
7- Letter of Transmittal Form
- Campaign Contribution Disclosure Form
- Conflict of Interest and Debarment/Suspension Certification Form
- Statement of Confidentiality Form
- Non-Collusion Affidavit
- Acknowledgement of Receipt Form
- W-9 Form
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Santa Fe, NM
- Reported agency
- New Mexico School for the Deaf
Questions about this RFP
How do I respond to this RFP from New Mexico School for the Deaf | State of New Mexico?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Teresa Casias.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Mexico School for the Deaf | State of New Mexico in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Casias at (505) 476-6305. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Reconciliation Workbooks, Correcting Journal Entries, Fraud Risk Assessment, Controls & SOP Package, Auditor Evidence Pack, Management Summary, Exit Meeting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (20 points), Qualifications (40 points), Approach (30 points), References (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Mexico School for the Deaf | State of New Mexico?
All active and historical solicitations from New Mexico School for the Deaf | State of New Mexico are tracked and searchable. As a state agency, New Mexico School for the Deaf | State of New Mexico regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal Form, Campaign Contribution Disclosure Form, Conflict of Interest and Debarment/Suspension Certification Form, Statement of Confidentiality Form, Non-Collusion Affidavit, Acknowl. Review the full document from New Mexico School for the Deaf | State of New Mexico for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, NM. Review the full solicitation for detailed scope requirements.