New Hampshire Department of Administrative Services - Coffee and Tea Supply and Delivery - Bid 3163-27 (2026)
New Hampshire Division of Procurement and Support Services | State of New HampshireState · Concord, NH- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 5 years
- Primary contact
- Rhonda Girard
- (603) 271-0974
The 30-second brief
The New Hampshire Department of Administrative Services, Division of Procurement and Support Services seeks bids for the supply and delivery of regular and decaffeinated coffee and tea products, including urn coffee, drip coffee, tea bags, and filters, under Bid 3163-27. The resulting statewide contract will commence on December 1, 2026, or upon Governor and Executive Council approval, through November 30, 2031, with a potential two-year extension. Services include web-based ordering system capabilities, quarterly usage reporting, and product delivery to state facilities such as NH Hospital, NH Brown Cafeteria, Path Transitional Housing, NH Veterans Home, and Glencliff Home for the Elderly. Bids are due by October 23, 2026, at 10:00 AM Eastern Time, submitted via email to [email protected], with questions due by October 19, 2026. Award will be based on lowest total cost meeting specifications, and vendors must comply with New Hampshire vendor registration and general liability insurance requirements ($1,000,000 per occurrence).
Regular Urn Coffee, Regular Urn Coffee (128 - 2.5oz), Decaffeinated Urn Coffee, Decaffeinated Urn Coffee (128 - 2.5oz), Regular Drip Coffee, Regular Tea Bags, Decaffeinated Tea Bags, Urn Filters, 8 Oz. Drip Coffee Filters
Lowest cost in total
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Summary
The New Hampshire Department of Administrative Services, Division of Procurement and Support Services seeks bids for the supply and delivery of regular and decaffeinated coffee and tea products, including urn coffee, drip coffee, tea bags, and filters, under Bid 3163-27.
The resulting statewide contract will commence on December 1, 2026, or upon Governor and Executive Council approval, through November 30, 2031, with a potential two-year extension. Services include web-based ordering system capabilities, quarterly usage reporting, and product delivery to state facilities such as NH Hospital, NH Brown Cafeteria, Path Transitional Housing, NH Veterans Home, and Glencliff Home for the Elderly. Bids are due by October 23, 2026, at 10:00 AM Eastern Time, submitted via email to [email protected], with questions due by October 19, 2026. Award will be based on lowest total cost meeting specifications, and vendors must comply with New Hampshire vendor registration and general liability insurance requirements ($1,000,000 per occurrence).
EVALUATION CRITERIA
Lowest cost in total
REQUIRED DELIVERABLES
9- Regular Urn Coffee
- Regular Urn Coffee (128 - 2.5oz)
- Decaffeinated Urn Coffee
- Decaffeinated Urn Coffee (128 - 2.5oz)
- Regular Drip Coffee
- Regular Tea Bags
- Decaffeinated Tea Bags
- Urn Filters
- 8 Oz
Drip Coffee Filters
REQUIRED ATTACHMENTS
6- Bid Transmittal Letter
- Offer Section Pricing
- Vendor Contact Information
- Certificate of Insurance
- State of New Hampshire Vendor Application
- NH Secretary of State Certificate of Good Standing
- Submit to
- [email protected]
- Duration
- 84 months
- Scope location
- Concord, NH
- Reported agency
- State of New Hampshire
Questions about this BID
How do I respond to this Bid from New Hampshire Division of Procurement and Support Services | State of New Hampshire?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Rhonda Girard.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including New Hampshire Division of Procurement and Support Services | State of New Hampshire in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rhonda Girard at (603) 271-0974. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular Urn Coffee, Regular Urn Coffee (128 - 2.5oz), Decaffeinated Urn Coffee, Decaffeinated Urn Coffee (128 - 2.5oz), Regular Drip Coffee, Regular Tea Bags, Decaffeinated Tea Bags, Urn Filters, 8 Oz. Drip Coffee Filters. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest cost in total" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Hampshire Division of Procurement and Support Services | State of New Hampshire?
All active and historical solicitations from New Hampshire Division of Procurement and Support Services | State of New Hampshire are tracked and searchable. As a state agency, New Hampshire Division of Procurement and Support Services | State of New Hampshire regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Transmittal Letter, Offer Section Pricing, Vendor Contact Information, Certificate of Insurance, State of New Hampshire Vendor Application, NH Secretary of State Certificate of Good Standing. Review the full document from New Hampshire Division of Procurement and Support Services | State of New Hampshire for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord, NH. Review the full solicitation for detailed scope requirements.
