Nash County RFP #2027-003-09-4375 Ambulance Billing and Collection Services 2026
Nash CountyCounty · Nashville, NC- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Travis Green
- (252) 459-9818
The 30-second brief
Nash County Emergency Medical Services is seeking proposals for management and oversight of emergency medical transport billing and collection services under RFP #2027-003-09-4375. The scope includes ground ambulance transport billing, collection services, backlog processing, NC Debt Set-Off Program submissions, patient data verification, and secure web-based reporting capabilities. For the fiscal year ending June 2026, Nash County EMS handled 14,694 transports representing approximately $7,124,275 in gross charges. Proposals are due by October 16, 2026 at 3:00 pm ET, with written questions due by October 6, 2026. The initial contract term is for three years with an option to renew for two additional years.
Responsiveness to this RFP, Firm overview and capability to perform services, Proposed Costs, References, Previous experience on projects of similar scope and size
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Summary
Nash County Emergency Medical Services is seeking proposals for management and oversight of emergency medical transport billing and collection services under RFP #2027-003-09-4375.
The scope includes ground ambulance transport billing, collection services, backlog processing, NC Debt Set-Off Program submissions, patient data verification, and secure web-based reporting capabilities. For the fiscal year ending June 2026, Nash County EMS handled 14,694 transports representing approximately $7,124,275 in gross charges. Proposals are due by October 16, 2026 at 3:00 pm ET, with written questions due by October 6, 2026. The initial contract term is for three years with an option to renew for two additional years.
EVALUATION CRITERIA
5- Responsiveness to this RFP
- Firm overview and capability to perform services
- Proposed Costs
- References
- Previous experience on projects of similar scope and size
REQUIRED ATTACHMENTS
Pricing Proposal, RFP Sheet/Contact Information/Certification by Vendor, References, valid State of North Carolina business license and/or Nash County business license, evidence of compliance with Nash County insurance requirements, Statement of Non-Collusion, Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Form W-9, audited Financial Statement for the last fiscal year, SOC 2 Type II audit documentation
- Submit to
- Nash County Finance Office, Attn: Melanie Eason, Deputy Finance Director, 120 W. Washington St., Suite 3072, Nashville, NC 27856
- Duration
- 60 months
- Scope location
- Nashville, NC
Questions about this RFP
How do I respond to this RFP from Nash County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Nash County Finance Office, Attn: Melanie Eason, Deputy Finance Director, 120 W. Washington St., Suite 3072, Nashville, NC 27856. For questions, contact Travis Green.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Nash County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Travis Green at (252) 459-9818. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to this RFP, Firm overview and capability to perform services, Proposed Costs, References, Previous experience on projects of similar scope and size" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nash County?
All active and historical solicitations from Nash County are tracked and searchable. As a county agency, Nash County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Proposal, RFP Sheet/Contact Information/Certification by Vendor, References, valid State of North Carolina business license and/or Nash County business license, evidence of compliance with Nas. Review the full document from Nash County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, NC. Review the full solicitation for detailed scope requirements.