Municipality of Sioux Lookout Hudson Winter Road Maintenance Services RFP R025-2026 2026-2031
Municipality of Sioux LookoutCity · Sioux Lookout, ON- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Contract term
- 5 years
- Primary contact
- Jeff Hawley
- (807) 737-2700 ext 6001
The 30-second brief
The Municipality of Sioux Lookout is seeking proposals for winter road maintenance in the Hudson and Goodie Lake Road areas for a five-year term. Services include plowing, sanding, and daily patrols due by October 2, 2026.
Price and overall value (40%), Equipment suitability and backup equipment (25%), Winter maintenance experience and local knowledge (20%), Standby patrol response and record keeping approach (15%)
Hear what Municipality of Sioux Lookout plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Municipality of Sioux Lookout is seeking proposals for winter road maintenance in the Hudson and Goodie Lake Road areas for a five-year term. Services include plowing, sanding, and daily patrols due by October 2, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Appendix B - Pricing Form, Appendix C - Equipment Staffing and Emergency Contact Form, Appendix E - Proponent Declaration and Addenda Acknowledgement
REQUIRED STAFFING
4- Submit to
- 25 Fifth Avenue, PO Box 158, Sioux Lookout, ON P8T 1A4
- Scope location
- Sioux Lookout, ON
Questions about this RFP
How do I respond to this RFP from Municipality of Sioux Lookout?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 25 Fifth Avenue, PO Box 158, Sioux Lookout, ON P8T 1A4. For questions, contact Jeff Hawley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Municipality of Sioux Lookout in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Hawley at (807) 737-2700 ext 6001. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Combination plow / sander truck operator, Loader with bucket and blade operator, Grader operator, Small loader / backhoe operator. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and overall value (40%), Equipment suitability and backup equipment (25%), Winter maintenance experience and local knowledge (20%), Standby patrol response and record keeping approach (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Sioux Lookout?
All active and historical solicitations from Municipality of Sioux Lookout are tracked and searchable. As a city agency, Municipality of Sioux Lookout regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B - Pricing Form, Appendix C - Equipment Staffing and Emergency Contact Form, Appendix E - Proponent Declaration and Addenda Acknowledgement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Municipality of Sioux Lookout for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sioux Lookout, ON. Review the full solicitation for detailed scope requirements.