Municipality of Sioux Lookout - Umfreville Trail Winter Maintenance - Q031-2026 (2026)
Municipality of Sioux LookoutCity · Sioux Lookout, ON- Due
- Oct 9, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Ashley McLean
The 30-second brief
The Municipality of Sioux Lookout is seeking fixed-cost quotations for winter maintenance of the Umfreville Trail for the winter seasons of 2026-2027 and 2027-2028 under a two-year contract. The work involves ploughing and sanding services across four specific options: Option 1 (1.7 km ploughing to Frog Rapids Bridge), Option 1A (1.7 km ploughing and sanding), Option 2 (3.4 km ploughing from Travel Information Centre to Frog Rapids Bridge), and Option 2A (3.4 km ploughing and sanding). Services require small tractors, quad/ATV-type units, or bobcat-style machines starting after 100 mm of snow accumulation. Quotations must be submitted by October 9, 2026 at 2 p.m. local time, requiring a WSIB Clearance Certificate and $6,000,000 liability insurance.
Option 1 – Ploughing: Clear approximately 1.7 km of the Umfreville Trail, Consistent with the current maintenance scope, To a width of 1.5 m (5 ft.), Extending to Frog Rapids Bridge; Option 1A – Ploughing and Sanding: Provide the same 1.7 km ploughing service described in Option 1, Together with sanding of the maintained trail when required or directed by the Municipality; Option 2 – Ploughing: Clear the entire Umfreville Trail route from the Travel Information Centre (starting at Wellington Street) to Frog Rapids Bridge to a width of 1.5 m (5 ft.) except for the snowmobile trail portion (approximately 0.84km), Totalling approximately 3.4km; Option 2A – Ploughing and Sanding: Provide the same approximately 3.4 km ploughing service described in Option 2, Together with sanding of the maintained trail when required or directed by the Municipality
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Summary
The Municipality of Sioux Lookout is seeking fixed-cost quotations for winter maintenance of the Umfreville Trail for the winter seasons of 2026-2027 and 2027-2028 under a two-year contract.
The work involves ploughing and sanding services across four specific options: Option 1 (1.7 km ploughing to Frog Rapids Bridge), Option 1A (1.7 km ploughing and sanding), Option 2 (3.4 km ploughing from Travel Information Centre to Frog Rapids Bridge), and Option 2A (3.4 km ploughing and sanding). Services require small tractors, quad/ATV-type units, or bobcat-style machines starting after 100 mm of snow accumulation. Quotations must be submitted by October 9, 2026 at 2 p.m. local time, requiring a WSIB Clearance Certificate and $6,000,000 liability insurance.
REQUIRED DELIVERABLES
Option 1 – Ploughing: Clear approximately 1.7 km of the Umfreville Trail, Consistent with the current maintenance scope, To a width of 1.5 m (5 ft.), Extending to Frog Rapids Bridge; Option 1A – Ploughing and Sanding: Provide the same 1.7 km ploughing service described in Option 1, Together with sanding of the maintained trail when required or directed by the Municipality; Option 2 – Ploughing: Clear the entire Umfreville Trail route from the Travel Information Centre (starting at Wellington Street) to Frog Rapids Bridge to a width of 1.5 m (5 ft.) except for the snowmobile trail portion (approximately 0.84km), Totalling approximately 3.4km; Option 2A – Ploughing and Sanding: Provide the same approximately 3.4 km ploughing service described in Option 2, Together with sanding of the maintained trail when required or directed by the Municipality
REQUIRED ATTACHMENTS
5- Expression of Interest and Quotation
- WSIB Clearance Certificate
- Proof of Liability Insurance in a minimum amount of $6
- 000
- 000
- Submit to
- In Person at the Municipal Office, 25 Fifth Avenue, Sioux Lookout, Ontario At the Customer Service Desk or via Mail (P.O. Box 158, Sioux Lookout, Ontario P8T 1A4)
- Scope location
- Sioux Lookout, Ontario
Questions about this QUOTE
How do I respond to this Quote from Municipality of Sioux Lookout?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: In Person at the Municipal Office, 25 Fifth Avenue, Sioux Lookout, Ontario At the Customer Service Desk or via Mail (P.O. Box 158, Sioux Lookout, Ontario P8T 1A4). For questions, contact Ashley McLean.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Municipality of Sioux Lookout in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley McLean. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Option 1 – Ploughing: Clear approximately 1.7 km of the Umfreville Trail, Consistent with the current maintenance scope, To a width of 1.5 m (5 ft.), Extending to Frog Rapids Bridge; Option 1A – Ploughing and Sanding: Provide the same 1.7 km ploughing service described in Option 1, Together with san. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Municipality of Sioux Lookout?
All active and historical solicitations from Municipality of Sioux Lookout are tracked and searchable. As a city agency, Municipality of Sioux Lookout regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Expression of Interest and Quotation, WSIB Clearance Certificate, proof of Liability Insurance in a minimum amount of $6,000,000. Review the full document from Municipality of Sioux Lookout for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sioux Lookout, Ontario. Review the full solicitation for detailed scope requirements.