Municipality of Sioux Lookout - Snow Clearing and Sanding Services - RFQ Q033-2026 (2026)
Municipality of Sioux LookoutCity · Sioux Lookout, ON- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 13, 2026
- Contract term
- 1 year
- Primary contact
- Ashley McLean
- (807) 737-1234
The 30-second brief
The Corporation of the Municipality of Sioux Lookout is seeking qualified winter-maintenance contractors to provide comprehensive snow clearing, plowing, snow removal, sanding, and ice control services for the 2026-2027 winter season under Request for Quotation (RFQ) No. Q033-2026. The procurement is divided into Service Part A (municipal parking lots, driveways, entrances, fire routes, and facility surfaces including Town Hall, Recreation Centre, and Hugh Allen Clinic) and Service Part B (urban snow clearing throughout the Urban Service Area, encompassing roads, back lanes, municipal sidewalks, pedestrian routes, walking trails, cemetery roads, and accessibility-program driveway windrow removal), with optional Part B sanding and ice control. The initial contract term runs from contract execution through May 15, 2027, with an option to extend for one additional winter season. Bidders must submit sealed physical quotations by October 28, 2026, at 2:00 PM Central Time. An optional site visit is available by appointment requested by October 14, 2026. Questions are due by October 20, 2026. Requirements include 24/7 mobilization capacity, dedicated primary and backup equipment (graders, loaders, sidewalk plows, sanders), CGL insurance of $5,000,000, automobile liability insurance of $2,000,000, and WSIB coverage.
Service Part A - Municipal Parking Lots and Facilities snow clearing and sanding; Service Part B - Urban Snow Clearing including urban roads, Urban back lanes, Municipal sidewalks, Pedestrian routes, Walking trail, Cemetery roads, Accessibility-program driveway windrow removal, And snowbank removal; Optional Part B Sanding and Ice Control
Mandatory requirements (Stage 1), Capability and responsibility review pass/fail (Stage 2), Price evaluation and award (Stage 3)
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Summary
The Corporation of the Municipality of Sioux Lookout is seeking qualified winter-maintenance contractors to provide comprehensive snow clearing, plowing, snow removal, sanding, and ice control services for the 2026-2027 winter season under Request for Quotation (RFQ) No.
Q033-2026. The procurement is divided into Service Part A (municipal parking lots, driveways, entrances, fire routes, and facility surfaces including Town Hall, Recreation Centre, and Hugh Allen Clinic) and Service Part B (urban snow clearing throughout the Urban Service Area, encompassing roads, back lanes, municipal sidewalks, pedestrian routes, walking trails, cemetery roads, and accessibility-program driveway windrow removal), with optional Part B sanding and ice control. The initial contract term runs from contract execution through May 15, 2027, with an option to extend for one additional winter season. Bidders must submit sealed physical quotations by October 28, 2026, at 2:00 PM Central Time. An optional site visit is available by appointment requested by October 14, 2026. Questions are due by October 20, 2026. Requirements include 24/7 mobilization capacity, dedicated primary and backup equipment (graders, loaders, sidewalk plows, sanders), CGL insurance of $5,000,000, automobile liability insurance of $2,000,000, and WSIB coverage.
EVALUATION CRITERIA
3- Mandatory requirements (Stage 1)
- Capability and responsibility review pass/fail (Stage 2)
- Price evaluation and award (Stage 3)
REQUIRED DELIVERABLES
Service Part A - Municipal Parking Lots and Facilities snow clearing and sanding; Service Part B - Urban Snow Clearing including urban roads, Urban back lanes, Municipal sidewalks, Pedestrian routes, Walking trail, Cemetery roads, Accessibility-program driveway windrow removal, And snowbank removal; Optional Part B Sanding and Ice Control
REQUIRED ATTACHMENTS
6- Completed Appendix D pricing form
- Completed Appendix E equipment and backup-capacity schedule
- Completed Appendix F quotation response schedule
- Completed Appendix H bidder declaration and addenda acknowledgement
- Evidence of ability to obtain required insurance
- Current WSIB clearance or commitment
- Submit to
- Ashley McLean, Deputy Clerk, Corporate Services Department, The Corporation of the Municipality of Sioux Lookout, PO Box 158, 25 Fifth Avenue, Sioux Lookout, ON P8T 1A4
- Duration
- 7 months
- Scope location
- Sioux Lookout, ON
Questions about this RFQ
How do I respond to this RFQ from Municipality of Sioux Lookout?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ashley McLean, Deputy Clerk, Corporate Services Department, The Corporation of the Municipality of Sioux Lookout, PO Box 158, 25 Fifth Avenue, Sioux Lookout, ON P8T 1A4. For questions, contact Ashley McLean.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Municipality of Sioux Lookout in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley McLean at (807) 737-1234. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Service Part A - Municipal Parking Lots and Facilities snow clearing and sanding; Service Part B - Urban Snow Clearing including urban roads, Urban back lanes, Municipal sidewalks, Pedestrian routes, Walking trail, Cemetery roads, Accessibility-program driveway windrow removal, And snowbank removal;. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory requirements (Stage 1), Capability and responsibility review pass/fail (Stage 2), Price evaluation and award (Stage 3)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Sioux Lookout?
All active and historical solicitations from Municipality of Sioux Lookout are tracked and searchable. As a city agency, Municipality of Sioux Lookout regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Appendix D pricing form, Completed Appendix E equipment and backup-capacity schedule, Completed Appendix F quotation response schedule, Completed Appendix H bidder declaration and addenda ac. Review the full document from Municipality of Sioux Lookout for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sioux Lookout, ON. Review the full solicitation for detailed scope requirements.