Multnomah County Building Automation System RFP-31-2027 - BAS Repairs and Maintenance
Multnomah CountyCounty · Portland, OR- Due
- Dec 2, 2026
- 34 days left
- Posted
- Oct 23, 2026
- Contract term
- 5 years
- Primary contact
- Lynn Bybee
- (503) 988-7544 ext 87544
The 30-second brief
Multnomah County is seeking proposals for Building Automation Systems (BAS) evaluation, installation of new systems, replacement of existing systems, and maintenance across county facilities including jails, health clinics, libraries, and courthouses. The scope includes preventative maintenance, emergency repair services 24/7/365, software and hardware assessments, retro-commissioning, electrical services, and technical support. The contract term is 5 years with an option to renew for one additional 5-year period. Work will be performed on an hourly, time and materials basis. Proposals are due by December 2, 2026, at 4:00 PM PST. An optional virtual pre-proposal conference is scheduled for November 3, 2026.
Programmatic Questions - Experience and Qualifications (25%), Programmatic Questions - Project Approach (40%), Sample Project Pricing (10%), Responsible Business Practice Questions (25%)
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Summary
Multnomah County is seeking proposals for Building Automation Systems (BAS) evaluation, installation of new systems, replacement of existing systems, and maintenance across county facilities including jails, health clinics, libraries, and courthouses.
The scope includes preventative maintenance, emergency repair services 24/7/365, software and hardware assessments, retro-commissioning, electrical services, and technical support. The contract term is 5 years with an option to renew for one additional 5-year period. Work will be performed on an hourly, time and materials basis. Proposals are due by December 2, 2026, at 4:00 PM PST. An optional virtual pre-proposal conference is scheduled for November 3, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Proposer Representations and Certifications
- Current year W-9
- Verification of insurance requirements
- Pre-award risk assessment
- Completed cooperative agreement form
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Multnomah County, OR
- Projected sq ft
- 3,000,000 sq ft
Questions about this RFP
How do I respond to this RFP from Multnomah County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lynn Bybee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Multnomah County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynn Bybee at (503) 988-7544 ext 87544. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Programmatic Questions - Experience and Qualifications (25%), Programmatic Questions - Project Approach (40%), Sample Project Pricing (10%), Responsible Business Practice Questions (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Multnomah County?
All active and historical solicitations from Multnomah County are tracked and searchable. As a county agency, Multnomah County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Representations and Certifications, current year W-9, verification of insurance requirements, pre-award risk assessment, completed cooperative agreement form. Review the full document from Multnomah County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Multnomah County, OR. The total projected area is 3000000 sq ft. Review the full solicitation for detailed scope requirements.