Multnomah County - Building Automation System Repairs and Maintenance - RFP-31-2027 (2026)
Multnomah CountyCounty · Portland, OR- Due
- Dec 2, 2026
- 29 days left
- Posted
- Oct 23, 2026
- Contract term
- 5 years
- Primary contact
- Lynn Bybee
- (503) 988-7544
The 30-second brief
Multnomah County Department of County Assets, Facilities and Property Management is seeking proposals for Building Automation Systems (BAS) evaluation, installation of new systems, replacement of existing systems, repairs, and preventative maintenance. Work includes software and hardware assessments, troubleshooting mechanical deficiencies, energy efficiency improvements, retro-commissioning, electrical services, and staff training. The contract is for a fixed term of five (5) years with an option for one additional five-year period on an hourly, time and materials basis. Prevailing wage rates apply under BOLI. Proposals are due by December 2, 2026. An optional virtual pre-proposal conference is scheduled for November 3, 2026.
Programmatic Questions - Experience and Qualifications 25%, Programmatic Questions - Project Approach 40%, Sample Project Pricing 10%, Responsible Business Practice Questions 25%
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Summary
Multnomah County Department of County Assets, Facilities and Property Management is seeking proposals for Building Automation Systems (BAS) evaluation, installation of new systems, replacement of existing systems, repairs, and preventative maintenance.
Work includes software and hardware assessments, troubleshooting mechanical deficiencies, energy efficiency improvements, retro-commissioning, electrical services, and staff training. The contract is for a fixed term of five (5) years with an option for one additional five-year period on an hourly, time and materials basis. Prevailing wage rates apply under BOLI. Proposals are due by December 2, 2026. An optional virtual pre-proposal conference is scheduled for November 3, 2026.
EVALUATION CRITERIA
4- Programmatic Questions - Experience and Qualifications 25%
- Programmatic Questions - Project Approach 40%
- Sample Project Pricing 10%
- Responsible Business Practice Questions 25%
REQUIRED ATTACHMENTS
3- W-9
- Verification that all insurance requirements are met
- Completed Pre-Award Risk Assessment
- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Multnomah
- Duration
- 60 months
- Scope location
- Portland, OR
Questions about this RFP
How do I respond to this RFP from Multnomah County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Multnomah. For questions, contact Lynn Bybee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Multnomah County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lynn Bybee at (503) 988-7544. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Programmatic Questions - Experience and Qualifications 25%, Programmatic Questions - Project Approach 40%, Sample Project Pricing 10%, Responsible Business Practice Questions 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Multnomah County?
All active and historical solicitations from Multnomah County are tracked and searchable. As a county agency, Multnomah County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, verification that all insurance requirements are met, completed Pre-Award Risk Assessment. Review the full document from Multnomah County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.