Mt. Diablo Unified School District - 2025 As-Needed Mechanical Repair, Maintenance, and Improvements - RFB #1964 (2025)
Mt. Diablo UnifiedSchool · Concord, CA- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 31, 2025
- Contract term
- 3 years
- Primary contact
- Elizabeth McClanahan
The 30-second brief
The Mt. Diablo Unified School District is requesting bids for as-needed mechanical repair, maintenance, and improvement services across more than 50 school and district sites in communities including Concord, Pleasant Hill, Clayton, Bay Point, Pittsburg, Walnut Creek, Martinez, and Lafayette, California. The scope of work encompasses HVAC systems troubleshooting, testing, repairs, upgrades, preventive maintenance, package rooftop units, fan coil units, VRF systems, boilers, air handlers, pumps, compressors, ductwork, piping, exhaust fans, kitchen hood systems, motor, drive, and bearing replacement, vibration analysis, and infrared scanning. The District intends to award a collective not-to-exceed contract of $1,500,000.00 to a pool of up to four qualified contractors. The initial contract term is three years with two one-year extension options. Bids are due by November 20, 2025, at 10:00 AM, and contractors must be registered with the California Department of Industrial Relations (DIR) and hold a C-20 Mechanical Contractor license.
Bid Sheet: 35, References: 20, Qualifications & Experience: 15, Past Performance: 15, Work Plan/Responsiveness: 15
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Summary
The Mt.
Diablo Unified School District is requesting bids for as-needed mechanical repair, maintenance, and improvement services across more than 50 school and district sites in communities including Concord, Pleasant Hill, Clayton, Bay Point, Pittsburg, Walnut Creek, Martinez, and Lafayette, California. The scope of work encompasses HVAC systems troubleshooting, testing, repairs, upgrades, preventive maintenance, package rooftop units, fan coil units, VRF systems, boilers, air handlers, pumps, compressors, ductwork, piping, exhaust fans, kitchen hood systems, motor, drive, and bearing replacement, vibration analysis, and infrared scanning. The District intends to award a collective not-to-exceed contract of $1,500,000.00 to a pool of up to four qualified contractors. The initial contract term is three years with two one-year extension options. Bids are due by November 20, 2025, at 10:00 AM, and contractors must be registered with the California Department of Industrial Relations (DIR) and hold a C-20 Mechanical Contractor license.
EVALUATION CRITERIA
5- Bid Sheet: 35
- References: 20
- Qualifications & Experience: 15
- Past Performance: 15
- Work Plan/Responsiveness: 15
REQUIRED ATTACHMENTS
5- Bid Document
- Appendix A - Minimum Qualifications
- Appendix B - Pricing
- Appendix D - Release of Liability (3)
- Appendix E - Noncollusion Declaration
- Submit to
- Mt. Diablo Unified School District, Purchasing Department, Attn: RFB#1964, 2326 Bisso Lane, Concord, CA 94520
- Duration
- 60 months
- Scope location
- Concord, CA
- Reported agency
- Mt. Diablo Unified School District
Questions about this BID
How do I respond to this Bid from Mt. Diablo Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mt. Diablo Unified School District, Purchasing Department, Attn: RFB#1964, 2326 Bisso Lane, Concord, CA 94520. For questions, contact Elizabeth McClanahan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Mt. Diablo Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth McClanahan. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid Sheet: 35, References: 20, Qualifications & Experience: 15, Past Performance: 15, Work Plan/Responsiveness: 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mt. Diablo Unified?
All active and historical solicitations from Mt. Diablo Unified are tracked and searchable. As a school agency, Mt. Diablo Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Document, Appendix A - Minimum Qualifications, Appendix B - Pricing, Appendix D - Release of Liability (3), Appendix E - Noncollusion Declaration. Review the full document from Mt. Diablo Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Concord, CA. Review the full solicitation for detailed scope requirements.
