Montgomery County - Delivery, Set Up and Retrieval of Election Equipment - ITB 51910-27B-001 (2026)
Montgomery CountyCounty · Montgomery, AL- Due
- Nov 19, 2026
- 12 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Cynthia Hill
- (334) 832-2526
The 30-second brief
Montgomery County is seeking bids from qualified professional moving companies for the delivery, setup, and retrieval of electronic voting equipment, precinct-specific ballots, signs, election supplies, ADA accessible equipment, and tabulation equipment for scheduled elections. Services include picking up and returning equipment from Montgomery County Election Warehouses located at 871A Plantation Way and 311 North Eastern Boulevard, Montgomery, AL, to various voting precincts across Montgomery County and the Town of Pike Road. The contract period will be for one year with an option to renew for an additional two one-year periods, with a submission deadline of November 19, 2026. Bidders must provide a minimum of three-person crews, dedicated vehicles per route, references from three public agencies within the last two years, and comply with business license, insurance, and E-Verify requirements.
Electronic voting equipment, Precinct specific ballots, Signs, Election supplies, ADA handicap accessible equipment, Tabulation equipment
Lowest bidder meeting all specifications, quality of work or commodities, conformity with specifications, purposes for which required, transportation charges, dates of delivery
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Summary
Montgomery County is seeking bids from qualified professional moving companies for the delivery, setup, and retrieval of electronic voting equipment, precinct-specific ballots, signs, election supplies, ADA accessible equipment, and tabulation equipment for scheduled elections.
Services include picking up and returning equipment from Montgomery County Election Warehouses located at 871A Plantation Way and 311 North Eastern Boulevard, Montgomery, AL, to various voting precincts across Montgomery County and the Town of Pike Road. The contract period will be for one year with an option to renew for an additional two one-year periods, with a submission deadline of November 19, 2026. Bidders must provide a minimum of three-person crews, dedicated vehicles per route, references from three public agencies within the last two years, and comply with business license, insurance, and E-Verify requirements.
EVALUATION CRITERIA
6- Lowest bidder meeting all specifications
- Quality of work or commodities
- Conformity with specifications
- Purposes for which required
- Transportation charges
- Dates of delivery
REQUIRED DELIVERABLES
6- Electronic voting equipment
- Precinct specific ballots
- Signs
- Election supplies
- ADA handicap accessible equipment
- Tabulation equipment
REQUIRED ATTACHMENTS
7- Completed reference list from three agencies
- Signed bid form
- City of Montgomery business license
- Montgomery County business license
- Proof of insurance coverage
- E-Verify documentation
- Performance and payment bonds
- Submit to
- Purchasing Department Office, 101 S. Lawrence Street, Montgomery, AL 36104
- Duration
- 12 months
- Scope location
- Montgomery, AL
Questions about this BID
How do I respond to this Bid from Montgomery County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department Office, 101 S. Lawrence Street, Montgomery, AL 36104. For questions, contact Cynthia Hill.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Montgomery County in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cynthia Hill at (334) 832-2526. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic voting equipment, Precinct specific ballots, Signs, Election supplies, ADA handicap accessible equipment, Tabulation equipment. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bidder meeting all specifications, quality of work or commodities, conformity with specifications, purposes for which required, transportation charges, dates of delivery" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montgomery County?
All active and historical solicitations from Montgomery County are tracked and searchable. As a county agency, Montgomery County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: completed reference list from three agencies, signed bid form, City of Montgomery business license, Montgomery County business license, proof of insurance coverage, E-Verify documentation, performance. Review the full document from Montgomery County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.