Montclair State University Campus Building High Voltage Preventative Maintenance RFP 27-08 2026
Montclair State UniversityHigher Ed · Montclair, NJ- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 5 years
- Primary contact
- Jessica Moore
The 30-second brief
Montclair State University is seeking proposals for RFP 27-08 to provide high voltage preventative maintenance on its 26.4kV and 5kV electrical distribution systems. The scope of work includes annual inspections of protective relays, thermal imaging, and monthly inspections of direct current batteries at the main substation and co-generation plant. Additionally, the contract covers testing and oil analysis for building transformers and maintenance of 5kV selector switches and circuit breakers across the 252-acre campus. Bidders must have a minimum of 15 years of experience and hold a valid Public Works Contractor Registration. Proposals are due September 10, 2026, at 2:00 p.m. EPT via the Workday Strategic Sourcing (WSS) portal. A non-mandatory pre-bid meeting was scheduled for August 17, 2026.
Qualifications & Experience (30 points), Key Personnel (30 points), Ability to Successfully Complete the Scope of Work (40 points), Price
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Summary
Montclair State University is seeking proposals for RFP 27-08 to provide high voltage preventative maintenance on its 26.4kV and 5kV electrical distribution systems.
The scope of work includes annual inspections of protective relays, thermal imaging, and monthly inspections of direct current batteries at the main substation and co-generation plant. Additionally, the contract covers testing and oil analysis for building transformers and maintenance of 5kV selector switches and circuit breakers across the 252-acre campus. Bidders must have a minimum of 15 years of experience and hold a valid Public Works Contractor Registration. Proposals are due September 10, 2026, at 2:00 p.m. EPT via the Workday Strategic Sourcing (WSS) portal. A non-mandatory pre-bid meeting was scheduled for August 17, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Worksheets
- Response Sheets
- Technical Proposal
- Ownership Disclosure
- Public Works Contractor Registration
- New Jersey Business Registration Certificate
- Political Contribution Disclosure
- Mandatory Equal Employment Opportunity Language
- Taxpayer Identification Request (W-9)
- Certificate of Insurance
- Submit to
- Workday Strategic Sourcing (WSS) portal
- Scope location
- Little Falls, NJ
Questions about this RFP
How do I respond to this RFP from Montclair State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Workday Strategic Sourcing (WSS) portal. For questions, contact Jessica Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Montclair State University in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Moore. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (30 points), Key Personnel (30 points), Ability to Successfully Complete the Scope of Work (40 points), Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montclair State University?
All active and historical solicitations from Montclair State University are tracked and searchable. As a higher ed agency, Montclair State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Worksheets, Response Sheets, Technical Proposal, Ownership Disclosure, Public Works Contractor Registration, New Jersey Business Registration Certificate, Political Contribution Disclosure, Mandatory. Review the full document from Montclair State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Little Falls, NJ. Review the full solicitation for detailed scope requirements.