Missoula County Fairgrounds Catering Contractor Request for Proposals RFP 2027
Missoula CountyCounty · Missoula, MT- Due
- Jan 22, 2027
- 68 days left
- Posted
- Nov 13, 2026
- Contract term
- 2 years
- Primary contact
- Lester Bracey
- (406) 258-3526
The 30-second brief
Missoula County seeks a qualified alcohol catering contractor to deliver safe, welcoming, and accountable alcohol service at rental events and the annual Western Montana Fair. The Contractor shall provide licensing, operational oversight, beverage inventory, sales and inventory reporting, trained personnel, and service infrastructure. The contract term ends January 2, 2029, with an option to renew for another five years through January 2, 2034. Proposals are due by 5 p.m. on January 22, 2027, and must be submitted via email to the procurement officer. An optional pre-proposal conference will be held on November 23, 2026. Evaluation criteria include ability to meet scope of work, references, company profile and experience, financial stability, interview/product demonstration, and financial proposals for event rentals, Western Montana Fair, and sponsorships.
Ability to Meet Scope of Work: 200, References: 30, Company Profile and Experience: 60, Financial Stability: Pass/Fail, Interview/Product Demonstration: 100, Financial Proposal – Event Rentals: 40, Financial Proposal – Western Montana Fair: 40, Financial Proposal – Sponsorships: 10
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Summary
Missoula County seeks a qualified alcohol catering contractor to deliver safe, welcoming, and accountable alcohol service at rental events and the annual Western Montana Fair.
The Contractor shall provide licensing, operational oversight, beverage inventory, sales and inventory reporting, trained personnel, and service infrastructure. The contract term ends January 2, 2029, with an option to renew for another five years through January 2, 2034. Proposals are due by 5 p.m. on January 22, 2027, and must be submitted via email to the procurement officer. An optional pre-proposal conference will be held on November 23, 2026. Evaluation criteria include ability to meet scope of work, references, company profile and experience, financial stability, interview/product demonstration, and financial proposals for event rentals, Western Montana Fair, and sponsorships.
EVALUATION CRITERIA
8- Ability to Meet Scope of Work: 200
- References: 30
- Company Profile and Experience: 60
- Financial Stability: Pass/Fail
- Interview/Product Demonstration: 100
- Financial Proposal – Event Rentals: 40
- Financial Proposal – Western Montana Fair: 40
- Financial Proposal – Sponsorships: 10
REQUIRED ATTACHMENTS
4- Signed Cover Sheet
- Signed Acknowledgment of Addenda (if any)
- All mandatory proposal requirements
- Correctly executed Missoula County Affidavit for Trade Secret Confidentiality
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Missoula, MT
Questions about this RFP
How do I respond to this RFP from Missoula County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lester Bracey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Missoula County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lester Bracey at (406) 258-3526. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to Meet Scope of Work: 200, References: 30, Company Profile and Experience: 60, Financial Stability: Pass/Fail, Interview/Product Demonstration: 100, Financial Proposal – Event Rentals: 40, Fi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Missoula County?
All active and historical solicitations from Missoula County are tracked and searchable. As a county agency, Missoula County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 22, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Sheet, Signed Acknowledgment of Addenda (if any), All mandatory proposal requirements, Correctly executed Missoula County Affidavit for Trade Secret Confidentiality. Review the full document from Missoula County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Missoula, MT. Review the full solicitation for detailed scope requirements.
