Minnesota State University-Wide Ticketing & Event Management Solution RFP SRC-MNSU-2027-000629-RFP 2026
Minnesota State Colleges and Universities Board of Trustees | State of MinnesotaState · St. Paul, MN- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Minnesota State is requesting proposals for a comprehensive, cloud-based ticketing and event management platform under RFP number SRC-MNSU-2027-000629-RFP. The solution must support centralized ticketing with decentralized operational control for departments including Athletics, Student Activities, Theatre & Dance, and Performing Arts across at least eight venues. Key requirements include mobile/digital ticketing, SSO integration (Azure AD or OpenID), PCI compliance, and robust reporting/CRM tools. The contract is for an initial three-year term with two one-year renewal options. Proposals are due by September 23, 2026, at 2:00 PM CT exclusively through the Minnesota State e-procurement system. A question deadline is set for August 19, 2026.
Technical/Functional Requirements spreadsheet, Implementation timeline, Training approach, Staffing and project management structure, Support and service model, Executive Summary, Company history, Three references, VPAT form, Supplier Diversity Form
Terms & Conditions Adherence (10%), Price/Value (30%), Work Plan (40%), Qualifications (10%), Accessibility (10%)
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Summary
Minnesota State is requesting proposals for a comprehensive, cloud-based ticketing and event management platform under RFP number SRC-MNSU-2027-000629-RFP. The solution must support centralized ticketing with decentralized operational control for departments including Athletics, Student Activities, Theatre & Dance, and Performing Arts across at least eight venues.
Key requirements include mobile/digital ticketing, SSO integration (Azure AD or OpenID), PCI compliance, and robust reporting/CRM tools. The contract is for an initial three-year term with two one-year renewal options. Proposals are due by September 23, 2026, at 2:00 PM CT exclusively through the Minnesota State e-procurement system. A question deadline is set for August 19, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Technical/Functional Requirements spreadsheet
- Implementation timeline
- Training approach
- Staffing and project management structure
- Support and service model
- Executive Summary
- Company history
- Three references
- VPAT form
- Supplier Diversity Form
REQUIRED ATTACHMENTS
6- 4b_ptservices-it_template.docx
- Softwarecontractaddendum.docx
- Affidavit of Non-Collusion
- Affirmative Action Requirements declaration
- VPAT
- Supplier Diversity Form
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Mankato, MN
- Reported agency
- Minnesota State Colleges and Universities Board of Trustees
Questions about this RFP
How do I respond to this RFP from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State Colleges and Universities Board of Trustees | State of Minnesota in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical/Functional Requirements spreadsheet, Implementation timeline, Training approach, Staffing and project management structure, Support and service model, Executive Summary, Company history, Three references, VPAT form, Supplier Diversity Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Terms & Conditions Adherence (10%), Price/Value (30%), Work Plan (40%), Qualifications (10%), Accessibility (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
All active and historical solicitations from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota are tracked and searchable. As a state agency, Minnesota State Colleges and Universities Board of Trustees | State of Minnesota regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 4b_ptservices-it_template.docx, softwarecontractaddendum.docx, Affidavit of Non-Collusion, Affirmative Action Requirements declaration, VPAT, Supplier Diversity Form. Review the full document from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mankato, MN. Review the full solicitation for detailed scope requirements.