Minnesota State Colleges and Universities - University-Wide Ticketing & Event Management Solution - SRC-MNSU-2027-000629-RFP (2027)
Minnesota State Colleges and Universities Board of Trustees | State of MinnesotaState · St. Paul, MN- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 3 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Minnesota State is requesting proposals from qualified vendors to provide a comprehensive, cloud-based ticketing and event management platform that supports a wide range of University event operations. The selected solution must provide centralized ticketing capabilities while allowing decentralized operational control for multiple campus departments and venues, including athletics, student activities, theatre and dance, performing arts, and conferences and camps/special events. The system must support mobile and digital ticketing, SSO integration, payment processing via Authorize.net or equivalent, real-time sales reporting, and ADA/WCAG accessibility compliance. The initial contract term is 3 years with options to renew for up to 2 additional years for a maximum total of 5 years. Proposals are due by September 23, 2026 at 2:00 PM CDT.
Terms & Conditions Adherence 10%, Price/Value 30%, Work Plan 40%, Qualifications 10%, Accessibility 10%
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Summary
Minnesota State is requesting proposals from qualified vendors to provide a comprehensive, cloud-based ticketing and event management platform that supports a wide range of University event operations.
The selected solution must provide centralized ticketing capabilities while allowing decentralized operational control for multiple campus departments and venues, including athletics, student activities, theatre and dance, performing arts, and conferences and camps/special events. The system must support mobile and digital ticketing, SSO integration, payment processing via Authorize.net or equivalent, real-time sales reporting, and ADA/WCAG accessibility compliance. The initial contract term is 3 years with options to renew for up to 2 additional years for a maximum total of 5 years. Proposals are due by September 23, 2026 at 2:00 PM CDT.
EVALUATION CRITERIA
5- Terms & Conditions Adherence 10%
- Price/Value 30%
- Work Plan 40%
- Qualifications 10%
- Accessibility 10%
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements
- Supplier Diversity Form
- Technical/Functional Requirements spreadsheet
- VPAT form or equivalent
- Submit to
- Minnesota State's e-procurement system
- Duration
- 36 months
- Scope location
- Mankato, MN
- Reported agency
- Minnesota State Colleges and Universities Board of Trustees
Questions about this RFP
How do I respond to this RFP from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State's e-procurement system. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State Colleges and Universities Board of Trustees | State of Minnesota in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Terms & Conditions Adherence 10%, Price/Value 30%, Work Plan 40%, Qualifications 10%, Accessibility 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota?
All active and historical solicitations from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota are tracked and searchable. As a state agency, Minnesota State Colleges and Universities Board of Trustees | State of Minnesota regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements, Supplier Diversity Form, Technical/Functional Requirements spreadsheet, VPAT form or equivalent. Review the full document from Minnesota State Colleges and Universities Board of Trustees | State of Minnesota for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mankato, MN. Review the full solicitation for detailed scope requirements.