Minnesota State Request for Proposal - Systemwide Nonresident Alien (NRA) Tax Compliance Software & Services SRC-MNSCU-2026-000591-RFP (2026)
Saint Cloud State UniversityHigher Ed · Saint Cloud, MN- Due
- Nov 2, 2026
- 6 days left
- Posted
- Sep 30, 2026
- Contract term
- 5 years
- Primary contact
- Shruti Bhatnagar
The 30-second brief
Minnesota State is seeking proposals from qualified firms for a cloud-based Nonresident Alien (NRA) tax compliance Software-as-a-Service (SaaS) solution to support a systemwide contract for colleges, universities, and the system office. The solution must support tax residency determinations, Substantial Presence Test calculations, tax treaty analysis, withholding, IRS Form 1042-S and Form 1042 generation, distribution, and electronic filing in compliance with IRS Publication 1187. The contract term is 5 years with an option for 3 additional one-year renewals. Submissions are due by November 2, 2026, exclusively through Minnesota State's e-procurement system. Evaluation criteria include Adherence to Terms and Conditions (5), Work Plan (30), Cost/Value (30), Qualifications of Respondent and its personnel (10), Completeness (5), Accessibility (5), and Oral Presentations (15).
Total 8-year Licensing and Support Cost, Implementation Cost
Adherence to Minnesota State Terms and Conditions (5), Work Plan (30), Cost/Value (30), Qualifications of Respondent and its personnel (10), Completeness, thoroughness and detail of the response (5), Accessibility (5), Oral Presentation (15)
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Summary
Minnesota State is seeking proposals from qualified firms for a cloud-based Nonresident Alien (NRA) tax compliance Software-as-a-Service (SaaS) solution to support a systemwide contract for colleges, universities, and the system office.
The solution must support tax residency determinations, Substantial Presence Test calculations, tax treaty analysis, withholding, IRS Form 1042-S and Form 1042 generation, distribution, and electronic filing in compliance with IRS Publication 1187. The contract term is 5 years with an option for 3 additional one-year renewals. Submissions are due by November 2, 2026, exclusively through Minnesota State's e-procurement system. Evaluation criteria include Adherence to Terms and Conditions (5), Work Plan (30), Cost/Value (30), Qualifications of Respondent and its personnel (10), Completeness (5), Accessibility (5), and Oral Presentations (15).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Total 8-year Licensing and Support Cost, Implementation Cost
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements declaration page
- Supplier Diversity Form
- VPAT/ACR documentation
- Sample software license agreement
- Submit to
- Minnesota State's e-procurement system
- Duration
- 96 months
- Reported agency
- Minnesota State
Questions about this RFP
How do I respond to this RFP from Saint Cloud State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State's e-procurement system. For questions, contact Shruti Bhatnagar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Saint Cloud State University in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shruti Bhatnagar. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Total 8-year Licensing and Support Cost, Implementation Cost. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Minnesota State Terms and Conditions (5), Work Plan (30), Cost/Value (30), Qualifications of Respondent and its personnel (10), Completeness, thoroughness and detail of the response (5),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Saint Cloud State University?
All active and historical solicitations from Saint Cloud State University are tracked and searchable. As a higher ed agency, Saint Cloud State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements declaration page, Supplier Diversity Form, VPAT/ACR documentation, Sample software license agreement. Review the full document from Saint Cloud State University for the complete list.