Minnesota Department of Commerce MMCAP National Member Conference Bid 2027-2028 - Event 2000018628
Minnesota Department of Commerce Insurance Division | State of MinnesotaState · St. Paul, MN- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Primary contact
- Erin Elizabeth Snaza
The 30-second brief
The Minnesota Department of Commerce is soliciting bids to establish a contract for the MMCAP National Member Conference for the years 2027 and 2028. The agency seeks a single venue within 15 miles of the Minneapolis-St. Paul (MSP) Airport to accommodate meals, lodging, and meeting rooms for approximately 200 guests for three days and 350 guests for one day. Required dates for 2027 are April 4-8 or April 11-15, and for 2028 are March 26-30 or April 2-6. Bidders must provide firm pricing and a detailed cancellation policy including costs for catering and audio-visual equipment. Questions are due by September 8, 2026, and final submissions must be received by September 18, 2026, via the SWIFT system.
Price Schedule, Cancellation Policy
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Summary
The Minnesota Department of Commerce is soliciting bids to establish a contract for the MMCAP National Member Conference for the years 2027 and 2028.
The agency seeks a single venue within 15 miles of the Minneapolis-St. Paul (MSP) Airport to accommodate meals, lodging, and meeting rooms for approximately 200 guests for three days and 350 guests for one day. Required dates for 2027 are April 4-8 or April 11-15, and for 2028 are March 26-30 or April 2-6. Bidders must provide firm pricing and a detailed cancellation policy including costs for catering and audio-visual equipment. Questions are due by September 8, 2026, and final submissions must be received by September 18, 2026, via the SWIFT system.
REQUIRED DELIVERABLES
Price Schedule, Cancellation Policy
REQUIRED ATTACHMENTS
3- Exhibit C
- Exhibit C Supplement 1
- Exhibit A
- Scope location
- Minneapolis-St. Paul, MN
- Reported agency
- Minnesota Department of Commerce
Questions about this BID
How do I respond to this Bid from Minnesota Department of Commerce Insurance Division | State of Minnesota?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Erin Elizabeth Snaza.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Minnesota Department of Commerce Insurance Division | State of Minnesota in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Elizabeth Snaza. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Schedule, Cancellation Policy. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Minnesota Department of Commerce Insurance Division | State of Minnesota?
All active and historical solicitations from Minnesota Department of Commerce Insurance Division | State of Minnesota are tracked and searchable. As a state agency, Minnesota Department of Commerce Insurance Division | State of Minnesota regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit C, Exhibit C Supplement 1, Exhibit A. Review the full document from Minnesota Department of Commerce Insurance Division | State of Minnesota for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Minneapolis-St. Paul, MN. Review the full solicitation for detailed scope requirements.