Fueling System Replacement
Millcreek Township SDSchool · Erie, PA- Due
- Jan 30, 2026
- Deadline passed
- Primary contact
- Mike Galleher
- (814) 835-5674
The 30-second brief
The Millcreek Township School District invites sealed bids for the Fueling System Replacement project located at the Millcreek Education Center, PROJ#: 2026-111.01. The scope of work includes providing and installing SmartFill Gen 3 AC consoles for diesel and gas islands, SmartFill Module SF2 4-hose control units, programmed NFC proximity FOBs, PRO version reports with a 36-month subscription, removal and disposal of existing card systems, reuse of existing pulsers, wiring and conduit, programming, training, startup, and a 1-year parts and labor warranty with a 5-year parts-only warranty. Bids are due by January 30, 2026, at 11:00 A.M. prevailing time. A mandatory pre-bid meeting and site visit will be held on Tuesday, January 20, 2026, at 10:00 A.M. at the Maintenance Building, 3740 West 26th Street, Erie, PA 16506. Requirements include a 10% bid bond or certified check, background clearances (Acts 151, 34, 114, 82/24, 168, 126), Non-Collusion Affidavit, and adherence to Pennsylvania prevailing wage rates.
Provide and Install (1) SmartFill Gen 3 AC console – wall mount (Diesel Island); Provide and Install (1) - SmartFill Gen 3 AC console – wall mount (Gas Island); (4)- SmartFill Module SF2, 4-hose control unit; (100)- Programmed NFC proximity FOB; Standard website and cloud data; 1-year parts and labor, 5 year parts only warranty; Removal and dispose of existing card systems; Reuse existing pulsers, Wiring and conduit; Programming, Training and startup; (1)- PRO version reports, 36 month subscription
Price, responsibility, ability to complete
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Summary
The Millcreek Township School District invites sealed bids for the Fueling System Replacement project located at the Millcreek Education Center, PROJ#: 2026-111.01.
The scope of work includes providing and installing SmartFill Gen 3 AC consoles for diesel and gas islands, SmartFill Module SF2 4-hose control units, programmed NFC proximity FOBs, PRO version reports with a 36-month subscription, removal and disposal of existing card systems, reuse of existing pulsers, wiring and conduit, programming, training, startup, and a 1-year parts and labor warranty with a 5-year parts-only warranty. Bids are due by January 30, 2026, at 11:00 A.M. prevailing time. A mandatory pre-bid meeting and site visit will be held on Tuesday, January 20, 2026, at 10:00 A.M. at the Maintenance Building, 3740 West 26th Street, Erie, PA 16506. Requirements include a 10% bid bond or certified check, background clearances (Acts 151, 34, 114, 82/24, 168, 126), Non-Collusion Affidavit, and adherence to Pennsylvania prevailing wage rates.
EVALUATION CRITERIA
3- Price
- Responsibility
- Ability to complete
REQUIRED DELIVERABLES
10- Provide and Install (1) SmartFill Gen 3 AC console – wall mount (Diesel Island)
- Provide and Install (1) - SmartFill Gen 3 AC console – wall mount (Gas Island)
- (4)- SmartFill Module SF2, 4-hose control unit
- (100)- Programmed NFC proximity FOB
- Standard website and cloud data
- 1-year parts and labor, 5 year parts only warranty
- Removal and dispose of existing card systems
- Reuse existing pulsers, Wiring and conduit
- Programming, Training and startup
- (1)- PRO version reports, 36 month subscription
REQUIRED ATTACHMENTS
4- Bid Form
- Non-Collusion Affidavit
- Bid Bond
- Public Works Employment Verification Form
- Submit to
- Millcreek Township School District, Attn: Mike Galleher, Millcreek Education Center, 3740 West 26th Street, Erie, PA 16506
- Scope location
- Erie, PA
- Reported agency
- Millcreek Township School District
Questions about this BID
How do I respond to this Bid from Millcreek Township SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Millcreek Township School District, Attn: Mike Galleher, Millcreek Education Center, 3740 West 26th Street, Erie, PA 16506. For questions, contact Mike Galleher.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Millcreek Township SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Galleher at (814) 835-5674. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide and Install (1) SmartFill Gen 3 AC console – wall mount (Diesel Island); Provide and Install (1) - SmartFill Gen 3 AC console – wall mount (Gas Island); (4)- SmartFill Module SF2, 4-hose control unit; (100)- Programmed NFC proximity FOB; Standard website and cloud data; 1-year parts and labo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, responsibility, ability to complete" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Millcreek Township SD?
All active and historical solicitations from Millcreek Township SD are tracked and searchable. As a school agency, Millcreek Township SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Non-Collusion Affidavit, Bid Bond, Public Works Employment Verification Form. Review the full document from Millcreek Township SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie, PA. Review the full solicitation for detailed scope requirements.