Mid-Del Public Schools - Request for High School Band Equipment - Project #2703 (2026)
Midwest City-Del City SchoolsSchool · Midwest City, OK- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Primary contact
- Diana Williams
- (405) 737-4461 ext 1261
The 30-second brief
Mid-Del Public Schools is soliciting sealed proposals for projects of $25,000.00 or greater to furnish John Packer Band Equipment for Carl Albert, Del City, and Midwest City High School sites under Bond 36, Projects 023, 024, and 025. The required equipment includes march baritones, sousophones, mellophones, and valve euphoniums, complete with repair, pick up, and drop off services. Proposals are due by September 4th, 2026, at 9:00 a.m. at the Midwest City-Del City Schools Purchasing Department located at 7217 S.E. 15th Street, Midwest City, OK 73110, or via e-mail to [email protected]. The successful vendor must be an authorized dealer of John Packer Musical Instruments and provide documentation upon request.
10 John Packer March Baritone, Silver, With repair, Pick up and drop off; 4 John Packer Sousaphone, Silver, With repair, Pick up and drop off; 4 John Packer Sousaphone, Lacquer, With repair, Pick up and drop off; 3 John Packer Mellophone, Silver, With repair, Pick up and drop off; 3 John Packer valve Euphonium, Comp, Lacquer, With repair, Pick up and drop off
Total Bid Cost (40), Compliance with Instrument Specifications (25), Vendor Reliability and References (15), Manufacturer Warranty and Customer Support (10), Value-Added Services (10)
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Summary
Mid-Del Public Schools is soliciting sealed proposals for projects of $25,000.00 or greater to furnish John Packer Band Equipment for Carl Albert, Del City, and Midwest City High School sites under Bond 36, Projects 023, 024, and 025.
The required equipment includes march baritones, sousophones, mellophones, and valve euphoniums, complete with repair, pick up, and drop off services. Proposals are due by September 4th, 2026, at 9:00 a.m. at the Midwest City-Del City Schools Purchasing Department located at 7217 S.E. 15th Street, Midwest City, OK 73110, or via e-mail to [email protected]. The successful vendor must be an authorized dealer of John Packer Musical Instruments and provide documentation upon request.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- 10 John Packer March Baritone, Silver, With repair, Pick up and drop off
- 4 John Packer Sousaphone, Silver, With repair, Pick up and drop off
- 4 John Packer Sousaphone, Lacquer, With repair, Pick up and drop off
- 3 John Packer Mellophone, Silver, With repair, Pick up and drop off
- 3 John Packer valve Euphonium, Comp, Lacquer, With repair, Pick up and drop off
REQUIRED ATTACHMENTS
Request for JP Band Equipment Proposal, Addenda (if applicable), Line item pricing, Purchasing and Procurement, Validation Sheet, Non-Collusion Affidavit, Business Relationship Affidavit, Statement of Compliance, Certification Regarding Debarment/Suspension, Two (2) Copies of Bid (1 marked Original, 1 marked Copy)
- Submit to
- [email protected] or Midwest City-Del City Schools, Purchasing Department, 7217 S.E. 15th Street, Midwest City, OK 73110
- Scope location
- Midwest City, OK
- Reported agency
- Mid-Del Public Schools
Questions about this RFP
How do I respond to this RFP from Midwest City-Del City Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Midwest City-Del City Schools, Purchasing Department, 7217 S.E. 15th Street, Midwest City, OK 73110. For questions, contact Diana Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Midwest City-Del City Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Williams at (405) 737-4461 ext 1261. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 10 John Packer March Baritone, Silver, With repair, Pick up and drop off; 4 John Packer Sousaphone, Silver, With repair, Pick up and drop off; 4 John Packer Sousaphone, Lacquer, With repair, Pick up and drop off; 3 John Packer Mellophone, Silver, With repair, Pick up and drop off; 3 John Packer valv. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Bid Cost (40), Compliance with Instrument Specifications (25), Vendor Reliability and References (15), Manufacturer Warranty and Customer Support (10), Value-Added Services (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Midwest City-Del City Schools?
All active and historical solicitations from Midwest City-Del City Schools are tracked and searchable. As a school agency, Midwest City-Del City Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for JP Band Equipment Proposal, Addenda (if applicable), Line item pricing, Purchasing and Procurement, Validation Sheet, Non-Collusion Affidavit, Business Relationship Affidavit, Statement of. Review the full document from Midwest City-Del City Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Midwest City, OK. Review the full solicitation for detailed scope requirements.