Merced County Regional Waste Management Authority Weigh Station System RFP20261027MCRWMA - 2026
Merced County Regional Waste ManagementSpecial District · Merced, CA- Due
- Nov 25, 2026
- 24 days left
- Posted
- Oct 27, 2026
- Contract term
- 3 years
- Primary contact
- Magdalena Gartonzavesky
- (209) 723-4481
The 30-second brief
The Merced County Regional Waste Management Authority is seeking proposals from qualified firms to upgrade its scale house Weigh Station System to improve billing, reporting, and customer service. The project involves implementing a fully integrated scale house software and hardware solution that connects two scale house locations—Highway 59 Landfill in Merced and Billy Wright Landfill in Los Banos—with financial software, payment systems, and related equipment. Key requirements include cloud-based accessibility, offline support during network outages, automatic vehicle and trailer image capture, POS terminal integration, customer portal capabilities, comprehensive reporting, and data migration. Proposals are due by November 25, 2026, at 12:00 p.m. PST, with questions due by November 10, 2026. The contract term is 3 years with up to 2 additional one-year extension options.
Functional Requirements 25, Reporting and Analytics 25, Technical Support 15, Reliability 10, Security and Compliance 10, Vendor References 10, Cost 5
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Summary
The Merced County Regional Waste Management Authority is seeking proposals from qualified firms to upgrade its scale house Weigh Station System to improve billing, reporting, and customer service.
The project involves implementing a fully integrated scale house software and hardware solution that connects two scale house locations—Highway 59 Landfill in Merced and Billy Wright Landfill in Los Banos—with financial software, payment systems, and related equipment. Key requirements include cloud-based accessibility, offline support during network outages, automatic vehicle and trailer image capture, POS terminal integration, customer portal capabilities, comprehensive reporting, and data migration. Proposals are due by November 25, 2026, at 12:00 p.m. PST, with questions due by November 10, 2026. The contract term is 3 years with up to 2 additional one-year extension options.
EVALUATION CRITERIA
7- Functional Requirements 25
- Reporting and Analytics 25
- Technical Support 15
- Reliability 10
- Security and Compliance 10
- Vendor References 10
- Cost 5
REQUIRED ATTACHMENTS
13- Cover Page and Cover Letter
- Proposer’s Submittal Checklist
- Table of Contents
- Section One – Certification
- Nondebarment Certification
- Lobbying Certification
- Reference List
- Section Two – Organization
- Capability
- Experience
- Section Three – Response to Requirements – Scope of Work
- Section Four – Cost
- Section Five – Review of Sample Agreement
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Merced, CA
- Reported agency
- Merced County Regional Waste Management Authority
Questions about this RFP
How do I respond to this RFP from Merced County Regional Waste Management?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Magdalena Gartonzavesky.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Merced County Regional Waste Management in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Magdalena Gartonzavesky at (209) 723-4481. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements 25, Reporting and Analytics 25, Technical Support 15, Reliability 10, Security and Compliance 10, Vendor References 10, Cost 5" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merced County Regional Waste Management?
All active and historical solicitations from Merced County Regional Waste Management are tracked and searchable. As a special district agency, Merced County Regional Waste Management regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page and Cover Letter, Proposer’s Submittal Checklist, Table of Contents, Section One – Certification, Nondebarment Certification, Lobbying Certification, and Reference List, Section Two – Organ. Review the full document from Merced County Regional Waste Management for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.