Merced County Association of Governments - Financial Management System Software and Implementation Services - RFP20261023-1MCAG (2026)
Merced County Association of GovernmentsMPO · Merced, CA- Due
- Nov 23, 2026
- 27 days left
- Posted
- Oct 23, 2026
- Contract term
- 3 years
- Primary contact
- Magdalena Gartonzavesky
- (209) 723-3153
The 30-second brief
Merced County Association of Governments (MCAG) is seeking proposals for Financial Management System Software and Implementation Services under solicitation RFP20261023-1MCAG. The selected service provider will host, maintain, and support Microsoft Dynamics GP or a functionally equivalent Enterprise Resource Planning (ERP) system, including associated SQL Server databases, for MCAG, Transit Joint Powers Authority for Merced County (TJPAMC), Yosemite Area Regional Transportation System (YARTS), Merced County Regional Waste Management Authority (MCRWMA), and Measure V. The scope includes migrating existing Microsoft Dynamics GP environments, providing reporting tools outside Management Reporter, workstation installation documentation, testing and post-production assistance, data preservation, and ongoing technical support. Proposals are due by November 23, 2026, at 12:00 p.m. PST, with questions due by November 6, 2026. The initial contract term is three years starting March 1, 2027, with up to three additional one-year extension options.
Qualifications Experience and Technical Capacity 30, System Troubleshooting/Maintenance 25, Project Delivery Schedule 25, References/Past Performance 10, Cost 10
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Summary
Merced County Association of Governments (MCAG) is seeking proposals for Financial Management System Software and Implementation Services under solicitation RFP20261023-1MCAG. The selected service provider will host, maintain, and support Microsoft Dynamics GP or a functionally equivalent Enterprise Resource Planning (ERP) system, including associated SQL Server databases, for MCAG, Transit Joint Powers Authority for Merced County (TJPAMC), Yosemite Area Regional Transportation System (YARTS), Merced County Regional Waste Management Authority (MCRWMA), and Measure V. The scope includes migrating existing Microsoft Dynamics GP environments, providing reporting tools outside Management Reporter, workstation installation documentation, testing and post-production assistance, data preservation, and ongoing technical support.
Proposals are due by November 23, 2026, at 12:00 p.m. PST, with questions due by November 6, 2026. The initial contract term is three years starting March 1, 2027, with up to three additional one-year extension options.
EVALUATION CRITERIA
5- Qualifications Experience and Technical Capacity 30
- System Troubleshooting/Maintenance 25
- Project Delivery Schedule 25
- References/Past Performance 10
- Cost 10
REQUIRED ATTACHMENTS
12- Cover Letter
- Proposer's Submittal Checklist
- Table of Contents
- Certification
- Nondebarment Certification
- Lobbying Certification
- Exhibit 9-L: Bidder’s/Proposer’s List
- References List
- Organization Capability and Experience
- Response to Requirements
- Project Costs
- Review of Sample Agreement
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Merced, CA
Questions about this RFP
How do I respond to this RFP from Merced County Association of Governments?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Magdalena Gartonzavesky.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Merced County Association of Governments in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Magdalena Gartonzavesky at (209) 723-3153. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Technical Capacity 30, System Troubleshooting/Maintenance 25, Project Delivery Schedule 25, References/Past Performance 10, Cost 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Merced County Association of Governments?
All active and historical solicitations from Merced County Association of Governments are tracked and searchable. As a mpo agency, Merced County Association of Governments regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposer's Submittal Checklist, Table of Contents, Certification, Nondebarment Certification, Lobbying Certification, Exhibit 9-L: Bidder’s/Proposer’s List, References List, Organization. Review the full document from Merced County Association of Governments for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Merced, CA. Review the full solicitation for detailed scope requirements.