Mecklenburg County Public Library - Internet Access and Data Transmission Service - 270000762 (2027)
Mecklenburg County Public LibraryLibrary District · Boydton, VA- Due
- Nov 5, 2026
- 2 days left
- Posted
- Oct 8, 2026
- Contract term
- 5 years
- Primary contact
- Mercedes Hamilton
- (434) 738-6580
The 30-second brief
Mecklenburg County Public Library is seeking proposals for Category 1 Data Transmission and/or Internet Access bundled with transport service for four library locations in Virginia: Boydton Library (1294 Jefferson Street, Boydton, VA), Burnett Library & Learning Center (914 Virginia Avenue, Clarksville, VA), Butler Memorial Library (515 N Marshall Street, Chase City, VA), and R T Arnold Library (110 E Danville Street, South Hill, VA). The library requests bandwidth speeds from a minimum of 200 Mbps up to 500 Mbps, equal to or greater than current service levels, without requiring symmetrical bandwidth. Proposals must include pricing for at least 1 static IP address and router/modem lease options, along with monthly recurring charges (MRC), non-recurring charges (NRC), and special construction charges (SPC). Services are needed effective July 1, 2027, under 36-month or 60-month contract terms with voluntary 12-month extension options. Submission deadline is November 5, 2026. Evaluation heavily weights the cost of E-Rate eligible services.
Internet Access and Data Transmission Service, 200 Mbps to 500 Mbps bandwidth, 1 Static IP address, Router/modem lease options
Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost, technical merit/capability, prior experience, local preference, meets/understands needs
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Summary
Mecklenburg County Public Library is seeking proposals for Category 1 Data Transmission and/or Internet Access bundled with transport service for four library locations in Virginia: Boydton Library (1294 Jefferson Street, Boydton, VA), Burnett Library & Learning Center (914 Virginia Avenue, Clarksville, VA), Butler Memorial Library (515 N Marshall Street, Chase City, VA), and R T Arnold Library (110 E Danville Street, South Hill, VA).
The library requests bandwidth speeds from a minimum of 200 Mbps up to 500 Mbps, equal to or greater than current service levels, without requiring symmetrical bandwidth. Proposals must include pricing for at least 1 static IP address and router/modem lease options, along with monthly recurring charges (MRC), non-recurring charges (NRC), and special construction charges (SPC). Services are needed effective July 1, 2027, under 36-month or 60-month contract terms with voluntary 12-month extension options. Submission deadline is November 5, 2026. Evaluation heavily weights the cost of E-Rate eligible services.
EVALUATION CRITERIA
7- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Overall/long-term cost
- Technical merit/capability
- Prior experience
- Local preference
- Meets/understands needs
REQUIRED DELIVERABLES
4- Internet Access and Data Transmission Service
- 200 Mbps to 500 Mbps bandwidth
- 1 Static IP address
- Router/modem lease options
REQUIRED ATTACHMENTS
4- Applicant name
- Form 470 number
- SPIN
- Service provider's terms and conditions
- Scope location
- Boydton, VA
Questions about this RFP
How do I respond to this RFP from Mecklenburg County Public Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Mercedes Hamilton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mecklenburg County Public Library in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mercedes Hamilton at (434) 738-6580. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Internet Access and Data Transmission Service, 200 Mbps to 500 Mbps bandwidth, 1 Static IP address, Router/modem lease options. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost, technical merit/capability, prior experience, local preference, meets/understands needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mecklenburg County Public Library?
All active and historical solicitations from Mecklenburg County Public Library are tracked and searchable. As a library district agency, Mecklenburg County Public Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN, Service provider's terms and conditions. Review the full document from Mecklenburg County Public Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boydton, VA. Review the full solicitation for detailed scope requirements.